Project Administrative Assistant
4 hours ago
As a Top 25 builder, developer, and EPC, our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact. | Let's Redefine Possible®
RESPONSIBILITIES
To provide timely administrative support for the on-site construction engineering team. This position is located on a construction project site.
Perform clerical duties in alignment with Mortenson's guidelines
- Manage daily correspondence and incoming calls
- Maintain written and electronic records
- Provide data entry into the Event Management System for the Engineering staff
- Prepare materials for design and construction meetings
- Capture and prepare staff and owner meeting minutes
- Incorporate all processes and procedures that support the project closeout phase
- Manage communications with local suppliers for fuel/diesel supply, cleaning services, drinking water and ice, and vehicle and equipment repair and replacement
- Procure consumables and office supplies
- Handle the on-site delivery of mail, packages, materials and equipment
- Receive, sort, and record deliveries into computer database
- Prepare daily outbound shipments
- Track and organize equipment inventory
- Coordinate the project office setup; including but not limited to document control systems, office machines and filing cabinets, and space planning and traffic flow
- Plan and coordinate Project Safety Celebrations
- Organize and clean office as necessary
- Manage the new hire documentation and coordination and conduct First Hour Orientations
- Enter weekly timecards for payroll processing
Other duties as assigned, including:
- Act as the welcoming agent to site visitors; including but not limited to providing maps and directions and checking in with the Project Manager or Project Superintendent
- Provide support to the Engineers for all project closeout procedures; including but not limited to managing the document duplication, scanning, printing, transmitting, and archiving
- Process fingerprint requests and badge applications for staff and subcontractors
- Schedule, track, and log repairs and maintenance for the work trucks
- Act as main contact for EMS communications during emergency events; which includes coordinating with the Project Superintendent(s) on emergency response situations
- High school diploma or GED required. Associates degree in business, or related field preferred
- Previous administrative experience on a construction site preferred
- Minimum one year of administrative experience
- Notary Public designation helpful
- Current valid driver's license
- Excellent organizational, detail and multi-tasking skills with the ability to be flexible as needed
- Proficient skills in Microsoft Office
- Strong verbal and written communication skills across organizational levels and backgrounds
- Shown positive and professional attitude with strong teamwork orientation and customer service skills, including initiative, communication, problem-solving, and leadership
- Basic knowledge of accounting, customer service, payroll, contracts, insurance, and daily reports
- Ability to create systems and processes, and seek out additional responsibilities
- Active listening skills and effective communication including an openness to diverse input and feedback
- Ability to travel up to 100%, if applicable
Mortenson provides a comprehensive benefits program to team members and their families to support their health, build long-term financial security and provide the opportunity for work and life balance. Benefits offered to non-craft, non-union, full-time team members include:
- Medical and prescription drug plans - the choice between two affordable HSA-eligible medical plans that include vision coverage
- Dental plan
- 401k retirement plan with generous matching and profit-sharing contributions
- Paid time off, holidays, and other paid leaves
- Life, AD&D, and disability insurance
- Employee assistance program and online mental health tool and concierge
- Tuition reimbursement
- Adoption Assistance
- Gym Membership Discount Program
- Identity Theft Protection
Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.
Visa sponsorship is not offered for this position.
Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.
#LI-BF1
-
Administrative Assistant
4 weeks ago
Madison, Wisconsin, United States City of Madison, AL Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the City of Madison, AL. As an Administrative Assistant, you will be responsible for providing exceptional customer service, managing front desk operations, and performing various administrative tasks.Key ResponsibilitiesProvide exceptional customer...
-
Executive Administrative Assistant
1 month ago
Madison, Wisconsin, United States Tim O'Brien Homes LLC Full timeJob Title: Executive Administrative AssistantWe are seeking a highly organized and proactive Executive Administrative Assistant to join our team at Tim O'Brien Homes LLC. This role will provide administrative support to the President and other senior executives, ensuring seamless day-to-day operations and special projects.Key Responsibilities:Manage and...
-
Executive Administrative Assistant
4 weeks ago
Madison, Wisconsin, United States Tim O'Brien Homes LLC Full timeJob SummaryWe are seeking a highly organized and proactive Executive Administrative Assistant to join our team. This role will provide administrative support to the President, including managing schedules, coordinating events, and handling confidential information.The ideal candidate will have excellent communication and interpersonal skills, with the...
-
Assistant Project Manager
3 weeks ago
Madison, Wisconsin, United States EPC Services Company Full timeJob OverviewEPC Services Company, a leading power/utility engineering consultant and construction firm, is seeking a highly organized and detail-oriented Assistant Project Manager to join our team in Madison, WI.The successful candidate will provide administrative support to multiple project managers and other office staff, including document handling and...
-
Administration Assistant
4 weeks ago
Madison, United States Compass Innovate Full timeWe are seeking a motivated and organised Administration Assistant to join our team. The ideal candidate will support our daily operations and ensure smooth office functioning. This role is crucial to enhancing overall productivity by providing administrative support to various departments. Key Responsibilities: Provide administrative support including...
-
Administration Assistant
3 weeks ago
Madison, United States Compass Innovate Full timeWe are seeking a motivated and organised Administration Assistant to join our team. The ideal candidate will support our daily operations and ensure smooth office functioning. This role is crucial to enhancing overall productivity by providing administrative support to various departments. Key Responsibilities: Provide administrative support including...
-
Administrative Assistant
2 months ago
Madison, United States Herzing University Full timeIf you are a current employee, faculty or adjunct instructor at Herzing University (not a Contractor or temporary employee through a staffing agency), please clickto log in to UKG and then navigate to Menu > Myself > My Company > View Opportunities to apply using the internal application process. We offer a comprehensive benefits package...
-
Administrative Assistant
2 weeks ago
Madison, United States The Neighborhood At Madison Full timeJob DescriptionJob DescriptionDescription:The Neighborhood at Madison is looking for an Administrative Assistant The Administrative Assistant is responsible for providing human resources and accounting generalist services and programs support to the community Associates, department directors and Executive Director which meet and or exceed Phoenix quality...
-
Administrative Coordinator
4 weeks ago
Madison, New Jersey, United States GreenHouse Full timeJob Title: Administrative AssistantAbout the Role:Green House Solar is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As a key member of our operations team, you will be responsible for providing administrative support to our Owner and ensuring the smooth day-to-day operations of our office.Responsibilities:Manage...
-
Administrative Assistant
3 weeks ago
Madison, New Jersey, United States HC&N Healthcare Solutions Full timeJob SummaryHC&N Healthcare Solutions is seeking a highly skilled and organized Administrative Assistant to join our team. As a key member of our front desk team, you will be responsible for providing exceptional customer service and administrative support to our residents, staff, and visitors.Key ResponsibilitiesAnswer incoming telephone calls and forward...
-
HR Administrative Assistant
4 weeks ago
Madison, United States Compass Innovate Full timeWe are currently seeking a motivated and detailoriented HR Administrative Assistant to join our team. As an HR Administrative Assistant you will play a crucial role in supporting the Human Resources department in various administrative functions. You will assist in maintaining personnel records managing HR documents and helping with recruitment processes....
-
HR Administrative Assistant
3 weeks ago
Madison, United States Compass Innovate Full timeWe are currently seeking a motivated and detailoriented HR Administrative Assistant to join our team. As an HR Administrative Assistant you will play a crucial role in supporting the Human Resources department in various administrative functions. You will assist in maintaining personnel records managing HR documents and helping with recruitment processes....
-
Contract Administrator
1 month ago
Madison, United States Apex Systems Full timeJob#: 2002674 Job Description: Apex Systems is looking for a Contract Administrator in the Madison, WI area!**For immediate consideration please send an updated copy of your resume to Angelia at with "Contract Administrator in Madison,WI" in the subject line**----------Job SummaryThe Sourcing & Contract Administrator (SCA) is the lead resource and...
-
Administrative Assistant
2 weeks ago
Madison, United States REAL - Yoo Realty Group Full timeWe're searching for a diligent office assistant to provide administrative support. You’ll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through community...
-
Madison Heights, Michigan, United States Turner Brooks Inc Full timeJob DescriptionTurner Brooks Inc is seeking a highly organized and detail-focused Office Assistant to ensure efficient operation of the office and support the company through various tasks. This person should be an effective communicator with the ability to handle multiple tasks simultaneously with accuracy and efficiency.Responsibilities:Perform general...
-
Administrative Support Specialist
1 month ago
Madison, Wisconsin, United States Ajilon Full timeAjilon Job OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ajilon.Key Responsibilities:Monitor and respond to department emails as needed.Maintain up-to-date calendars and schedules.Assist with operational projects and tasks as required.Support the operations team with administrative and...
-
Project Coordinator
4 weeks ago
Madison, Alabama, United States Perpetual Labor Sourcing Full timeJob Title: Project AdministratorLocation: Huntsville, ALCompany: Perpetual Labor SourcingSALARY RANGE: $65,000 - $75,000About Perpetual Labor Sourcing:We are a leading labor contractor in the construction industry, specializing in skilled trades. Our focus is on providing high-quality tradesmen to support our clients.SUMMARY:The Project Administrator plays a...
-
Administrative Assistant
4 hours ago
Madison, United States Robert Half Full timeJob DescriptionJob DescriptionWe are in search of an Administrative Assistant to join our team based in Madison, Wisconsin. The individual will play a pivotal role in supporting our operations within the Financial Services industry. This role will primarily involve handling customer inquiries, maintaining customer records, and processing...
-
Executive Office Administrator
3 weeks ago
Madison, United States OrganOx Full timeAbout OrganOx:OrganOx has been transforming organ transplantation since 2008, leveraging groundbreaking normothermic machine perfusion technology in our flagship product, the OrganOx metra®. This technology helps preserve donor livers for up to 12 hours, in efforts to reduce organ discard rates and facilitate more successful transplants. We are an...
-
Executive Office Administrator
3 weeks ago
Madison, United States OrganOx Full timeAbout OrganOx:OrganOx is an innovative, fast-paced, global medical device company with a mission to save lives by making every donated organ count. We are a commercial stage organ technology company, spun out of the University of Oxford in 2008, committed to improving transplantation outcomes throughout the world. The company’s first product, the OrganOx...