Administrative Assistant
4 days ago
Job Title: Administrative Coordinator
Location: Madison WI 53718
Duration: 6 months
Job Description:
- Provides administrative support to the Madison, WI site (Mfg & Operations, Engineering and QA departments).
- Acts as liaison between the Madison site and corporate functions.
Essential functions:
- Provides general administrative support including managing calendars, coordinating meetings and meeting space, owning site distribution lists, arranging travel, completing expense reports etc.
- Coordinates hiring of new personnel, including setting up interviews, IT setup, site orientation, workspace needs, etc.
- Acts as liaison between building management and employees regarding parking, card keys, facility updates, and general business issues.
- Maintains departmental files, orders, and maintains site office supplies & indirect purchasing.
- Reconciles invoices and tracks departmental budget.
- Acts as liaison between Corporate HR, Accounting, IT, DEI & Facilities. Assist in carrying out improvements, events, projects, facility organization, etc.
- Continuous improvement at a site level. Look for and propose improvements that can be made or are needed at the site.
- Coordinate site events/celebrations/lunches.
- Maintain office services by aiding the organization of office operations/procedures and service PO placement.
Minimum requirements:
Education:
- BS/BA in relevant subject area or equivalent business/administrative experience.
Experience:
- 5+ years’ business experience preferred.
Preferred Skills/Qualifications:
Other Skills/Competencies:
- Strong communication and organization skills; ability to multi-task; demonstrated ability to problem solve; project management; understanding/managing processes; highly proficient in office software (i.e. MS Word, Excel, etc.) and enterprise systems.
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