Administrative Coordinator
1 month ago
Responsibilities:
• Oversee and manage administrative tasks including document and file management, mail processing, and supply ordering.
• Act as the initial contact for administration division-related inquiries from division leaders and employees.
• Provide support to the Learning/Development/Culture teams through scheduling training assignments, conducting surveys, and organizing events.
• Maintain a high standard of customer service, including handling HR internal email receipt and response, and forwarding for further action as necessary.
• Assist in administrative tasks for the Chief People Officer/HR Manager as required.
• Plan and execute employee events and recognition activities.
• Generate departmental reports and track data for board presentations or inclusion in quarterly board reports.
• Substitute for Front Desk Reception duties, including phone and desk coverage during breaks and lunches.
• Support payroll processing tasks and serve as a back-up for Payroll as necessary.• Minimum of 2 years of experience in a similar role within the Financial Services industry
• Proficiency in using ADP - Financial Services software
• Familiarity with designing and implementing Banner Ads
• Experience in conducting meetings via Cisco Webex Meetings
• Knowledge of Concur expense management software
• Ability to manage CRM (Customer Relationship Management) systems effectively
• Experience with About Time software for efficient time tracking
• Comfortable with answering inbound calls in a detail oriented manner
• Familiarity with budget processes within Financial Services
• Excellent calendar management skills
• Strong communication skills, both written and verbal
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Administrative Coordinator
5 days ago
Madison, United States SVA Full timeSVA has an exciting opening for an Administrative Coordinator to join the CPA Operations department. SVA's CPA Operations department manages project portfolios and all administrative services supporting the CPA firm.The primary responsibility of the Administrative Coordinator is to assist in the overall workflow process of the assigned SVA CPA firm Service...
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Administrative Coordinator
2 weeks ago
Madison, United States SVA Full timeSVA has an exciting opening for an Administrative Coordinator to join the CPA Operations department. SVA's CPA Operations department manages project portfolios and all administrative services supporting the CPA firm.The primary responsibility of the Administrative Coordinator is to assist in the overall workflow process of the assigned SVA CPA firm Service...
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Administrative Coordinator
6 days ago
Madison, United States Aramark Corporation Full timeOn site Payroll responsibilities: Support the Payroll Group Processor in the processing of payroll weekly including, but not limited to, the tracking time and attendance, reporting commissions, and other related payroll in accordance with company pol Administrative, Coordinator, Processor, Support, Management, Payroll Learn More
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Administrative Project Coordinator
4 days ago
Madison, United States M3 Insurance Solutions, Inc. Full timeThe Opportunity At M 3, the Administrative Project Coordinator plays a pivotal role in driving the organization's workflow processes. Your primary responsibility is to ensure the seamless operation of these processes, utilizing a diverse skill set en Project Coordinator, Administrative, Coordinator, Project, Benefits, Business Services Learn More
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Administrative Coordinator
5 days ago
Madison, United States The QTI Group Full timeSummary:Our client located downtown Madison is looking for a sharp Administrative Coordinator to join their team on a temp to hire basis. In this role you will be responsible for performing general administrative functions, assist with all administrative divisional processes and provides administrative support to human resources, Culture, Facilities...
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Administrative Coordinator
2 weeks ago
Madison, United States The QTI Group Full timeSummary:Our client located downtown Madison is looking for a sharp Administrative Coordinator to join their team on a temp to hire basis. In this role you will be responsible for performing general administrative functions, assist with all administrative divisional processes and provides administrative support to human resources, Culture, Facilities...
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Administrative Coordinator
2 weeks ago
Madison, Wisconsin, United States Unit Pro Marketing Full timeWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Unit Pro Marketing.The successful candidate will be responsible for providing exceptional support to our team, ensuring the smooth operation of our office and delivering outstanding customer service.This is an excellent opportunity for a motivated and...
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Finance Administration Coordinator
4 weeks ago
Madison, United States Futran Solutions Full timeFinance /Administrative Coordinator IILocation: Madison WIContract Duration : Till end of Feb 2025 ( Extension and Conversion possible) Finance Coordinator II coordinates and performs basic accounting, finance, and administrative supportduties for various finance departments. This position answers internal finance customer questions,validates question...
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Finance Administration Coordinator
4 weeks ago
Madison, United States Futran Solutions Full timeFinance /Administrative Coordinator IILocation: Madison WIContract Duration : Till end of Feb 2025 ( Extension and Conversion possible) Finance Coordinator II coordinates and performs basic accounting, finance, and administrative supportduties for various finance departments. This position answers internal finance customer questions,validates question...
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Executive Administrative Coordinator
2 weeks ago
Madison, Wisconsin, United States U W-MADISON DIV. CONTINUING STUDIES Full time**About the Role:**We are seeking an Executive Administrative Coordinator to join our team at the University of Wisconsin-Madison Division of Continuing Studies. This is a dynamic role that requires exceptional organizational skills, attention to detail, and excellent communication skills.Job Summary:The Executive Administrative Coordinator will provide...
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Administrative Operations Coordinator
1 week ago
Madison, Wisconsin, United States MSCCN Full timeAbout the RoleWe are seeking an experienced Administrative Operations Coordinator to join our team in Madison, Wisconsin. This long-term contract position involves a variety of tasks, including executive administration duties and support for sales and admin teams.
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Administrative Coordinator
2 weeks ago
Madison, United States MSA Professional Services Full timeOverview We are looking for a self-motivated, enthusiastic, resourceful and organized full-time (40 hours per week) Administrative Coordinator in our Madison, WI office. This person will assist our technical professionals with a variety of administrative tasks including word processing, specification editing, and office organization. Working hours are...
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Administrative Coordinator
1 month ago
Madison, United States MSA Professional Services, Inc. Full timeOverview We are looking for a self-motivated, enthusiastic, resourceful and organized full-time (40 hours per week) Administrative Coordinator in our Madison, WI office. This person will assist our technical professionals with a variety of administrative tasks including word processing, specification editing, and office organization. Working hours are...
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Madison, Wisconsin, United States U W-MADISON DIV. CONTINUING STUDIES Full timeJob Summary: This Medical Program Coordinator in the Department of Surgery assists faculty and other staff by coordinating their complex daily activities allowing them to complete the successful performance of their teaching, research, service, clinical, outreach, and administrative duties. This role requires excellent administrative, organizational, oral...
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Dedicated Administrative Coordinator
2 weeks ago
Madison, Alabama, United States HandledNow, LLC Full timeAre you seeking a challenging opportunity to utilize your organizational skills and attention to detail? We are looking for an experienced Administrative Assistant to join our team at HandledNow, LLC. In this role, you will provide administrative support to ensure the efficient operation of our office.Job Summary:The successful candidate will be responsible...
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Madison, Wisconsin, United States U W-MADISON DIV. CONTINUING STUDIES Full timeThe University of Wisconsin-Madison Division of Continuing Studies seeks an experienced Administrative Assistant to join our Mathematics Department team. Job Summary: This dynamic role offers a unique opportunity to provide administrative support to our talented team, coordinating various operational and ad hoc duties. As a primary contact person for the...
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Administrative Coordinator
8 hours ago
Madison, Wisconsin, United States U W-MADISON DIV. CONTINUING STUDIES Full timeAbout the RoleThe Administrative Assistant will work under general supervision, reporting to the Client Services Administrative Supervisor. This position requires excellent communication skills, attention to detail, and accuracy.
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Administrative Project Coordinator
4 days ago
Madison, United States M3 Insurance Full timeThe Opportunity At M3, the Administrative Project Coordinator plays a pivotal role in driving the organization's workflow processes. Your primary responsibility is to ensure the seamless operation of these processes, utilizing a diverse skill set encompassing clerical, technical, and customer service expertise. By effectively managing and maintaining...
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Administrative Coordinator
2 weeks ago
Madison, Wisconsin, United States University of Wisconsin Madison Full timeJob Summary">We are seeking a highly organized and detail-oriented individual to fill the role of Administrative Assistant. This position requires excellent communication and interpersonal skills, as well as the ability to work independently and manage competing priorities.You will serve as a primary point of contact for individuals and groups, providing...
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Senior Healthcare Administrator
2 weeks ago
Madison, Wisconsin, United States SSM Health Full timeJob Description:At SSM Health, we are seeking a skilled Senior Healthcare Administrator to coordinate daily operations and ensure quality resident care in our Long Term Care setting.Job Summary:Coordinate daily operations with leadership team to ensure implementation of clinical objectives and quality resident care for assigned ministries.Key...