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Executive Assistant
1 month ago
Job Description:
This is a US based, hybrid position, to be located in our San Jose, CA office.
Responsibilities:
Plan, schedule and coordinate meetings, teleconferences, videoconferences and virtual classroom sessions. Establish and maintain SharePoint sites and team calendars. Prepare presentations using web-based applications and Microsoft Office tools. Assist with travel planning, expense tracking and reporting. Advanced general administrative skills/knowledge required at an upper executive level. Usually works with multiple issues/projects and has the experience/ability to support multiple project administrative requirements. Specific advanced software skills as required by the division.Requirements:
Advanced general administrative skills/knowledge required at an upper executive level. Prefer individual has experience supporting a senior executive. Exceptional organizational skills; this role requires orchestrating many diverse elements and a critical attention to deadlines and timing. Has experience successfully working multiple issues/projects simultaneously. Superior listening and interpersonal skills. Strong proficiencies with Office, including Outlook, Word, Excel, PowerPoint and SharePoint. Operates as an agile self-starter; able to work independently to manage diverse workload and coordinate with multiple team members. Experience submitting purchase orders and statements of work. Proven experience with handling confidential information with integrity.Additional Skills:
Accountability, Accountability, Action Planning, Active Learning, Active Listening, Bias, Business, Calendar Management, Coaching, Computer Literacy, Creativity, Critical Thinking, Design Thinking, Empathy, Follow-Through, Group Problem Solving, Growth Mindset, Intellectual Curiosity, Long Term Planning, Managing Ambiguity, Office Administration, Policy and procedures, Project Management, Recordkeeping, Risk Assessment {+ 5 more}What We Can Offer You:
Health & Wellbeing
Personal & Professional Development
Diversity, Inclusion & Belonging
We are unconditionally inclusive in the way we work and celebrate individual uniqueness. We know diverse backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good.