Senior Executive Assistant
2 weeks ago
Zenex Partners is in search of a proficient Executive Administrator to become a vital part of our team in a contract capacity. This role provides a flexible work model, requiring onsite presence for three days each week.
Position Overview:
- Contract Length: 6 months (W2)
- Compensation: $45 per hour
- Work Structure: Hybrid (3 days onsite per week)
- Location Requirement: Candidates must reside in the local area
- Experience Needed: 6-10 years of experience in an executive support role (not C-level, as the focus will be on supporting Vice Presidents)
Key Responsibilities:
Administrative Duties:
- Facilitate both internal and external communications, and create or refine presentations, documents, and spreadsheets.
- Oversee proactive calendar management, coordinate meetings, and resolve any scheduling conflicts.
- Manage meeting room reservations and assist with the tracking and collection of documents.
Financial and Legal Support:
- Work alongside finance teams for budget oversight related to events and purchases.
- Assist with Accounts Payable, Accounts Receivable, and other financial responsibilities.
Facilities Management:
- Oversee the procurement and distribution of office supplies and maintain supply stations.
Human Resources Support:
- Coordinate interview schedules and room bookings.
- Assist HR with credit card requests, SharePoint documentation, and process documentation.
Travel and Expense Management:
- Handle expense reports, track receipts, and manage travel arrangements for executives.
- Book travel, submit expense reports, and coordinate global roaming for corporate devices.
Event Coordination:
- Plan team events, manage catering, and coordinate campus events as necessary.
Qualifications:
- 6-10 years of experience providing support to department head-level executives in complex organizations.
- Expertise in calendar management, document editing, and scheduling.
- Exceptional organizational skills and the ability to maintain professionalism in a fast-paced environment.
If you possess the necessary qualifications and are eager to take on a new opportunity, we encourage you to reach out.
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