Executive Administrative Assistant

6 days ago


San Jose, United States Collabera Full time
Job DescriptionJob Description

Position Details:
Industry : Service
Title: Executive Administrative Assistant
Location: San Jose, CA (Onsite)
Pay Range: $50.00/hr - $60.00/hr
Duration: 3 Months (Possible Extension / Conversion)

Job Description :
We are seeking a seasoned Executive Assistant to partner with the Executive Vice President and Chief Financial Officer.

Essential Duties and Responsibilities

  • Calendar Management: Own the CFO’s calendar; coordinate across C-suite executives, business partners and team members by prioritizing schedules and qualifying requests.
  • Meeting Planning and Event Coordination: Assists in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings. Obtains briefing documents for key internal/external meetings and creates briefing packets for business trips.
  • Travel: Manages complex international and domestic travel. Carefully considers and decides the optimum travel arrangements and itineraries. Processes passports and visas.
  • Tool Management: Manages expense reports, and becomes a tool champion of internal tools. Coordinates with executive technical support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome.
  • Projects: Partners with Chief of Staff and Business & People Partner on special projects, including researching issues, analyzing problems, and determining approach.
  • Leadership: Cascades organizational information to administrative team members. Provides support and mentorship where needed and helps identify and create avenues for development and opportunity.

Skills:

  • Experience supporting at the C-suite level in a public company, preferably in high tech.
  • Experience working with Board Committees, preferred.
  • Advanced knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
  • Great attention to detail and the maturity to handle confidential information is a must.

Required:

  • Executive Administrative Assistant
  • Calendar Management
  • Excellent Communication Skills
  • Outlook
  • Travel Arrangements


Company DescriptionCollabera is a Global Digital Solutions Company providing Software Engineering Solutions for the world's most tech-forward organizations in the areas of Engineering, Cloud and Data/AI. With its roots serving the engineering needs of the world's most recognized businesses in Technology, Financial Services, Telecom and Healthcare, Collabera today operates across 60 locations in 11 countries, serves 30% of the Fortune 500, and has exceeded the industry growth rate by 3-4x for several years.Company DescriptionCollabera is a Global Digital Solutions Company providing Software Engineering Solutions for the world's most tech-forward organizations in the areas of Engineering, Cloud and Data/AI. With its roots serving the engineering needs of the world's most recognized businesses in Technology, Financial Services, Telecom and Healthcare, Collabera today operates across 60 locations in 11 countries, serves 30% of the Fortune 500, and has exceeded the industry growth rate by 3-4x for several years.

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