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Executive Administrative Assistant
2 months ago
Position Details:
Industry : Service
Title: Executive Administrative Assistant
Location: San Jose, CA (Onsite)
Pay Range: $50.00/hr - $60.00/hr
Duration: 3 Months (Possible Extension / Conversion)
Job Description :
We are seeking a seasoned Executive Assistant to partner with the Executive Vice President and Chief Financial Officer.
Essential Duties and Responsibilities
- Calendar Management: Own the CFO’s calendar; coordinate across C-suite executives, business partners and team members by prioritizing schedules and qualifying requests.
- Meeting Planning and Event Coordination: Assists in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings. Obtains briefing documents for key internal/external meetings and creates briefing packets for business trips.
- Travel: Manages complex international and domestic travel. Carefully considers and decides the optimum travel arrangements and itineraries. Processes passports and visas.
- Tool Management: Manages expense reports, and becomes a tool champion of internal tools. Coordinates with executive technical support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome.
- Projects: Partners with Chief of Staff and Business & People Partner on special projects, including researching issues, analyzing problems, and determining approach.
- Leadership: Cascades organizational information to administrative team members. Provides support and mentorship where needed and helps identify and create avenues for development and opportunity.
Skills:
- Experience supporting at the C-suite level in a public company, preferably in high tech.
- Experience working with Board Committees, preferred.
- Advanced knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
- Great attention to detail and the maturity to handle confidential information is a must.
Required:
- Executive Administrative Assistant
- Calendar Management
- Excellent Communication Skills
- Outlook
- Travel Arrangements
