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Accounts Payable Manager
3 months ago
The Accounts Payable Manager is an important member of the accounting team and oversees the day-to-day functions of the AP department. The AP Manager will play a pivotal role in ensuring the success of a newly implemented automated payables solution and leading the transformation of AP processes. This role reports directly to the VP Corporate Controller. (This is meant to be a guide. Duties may vary dependent upon management.)
Essential Position Functions:
Manages the timely and accurate processing of accounts payable ensuring established processes are followed and proper documentation is maintained in accordance with company policy. Manages the AP team and provides hands-on leadership of day-to-day AP processes to ensure timely and accurate processing of vendor payments that maximize the Company’s cash position. In coordination with the VP Corporate Controller and IT, ensure the success of a newly implemented automated AP solution. Evaluate and refine the department workflow, policies, practices, and controls. Oversee weekly and ad hoc payment runs using multiple payment methods. Maintain compliance with vendor terms and capture all available payment discounts. Ensure vendor billing discrepancies are resolved timely. Review general ledger distribution of AP transactions to ensure accounting and reporting accuracy. Participate in month-end close activities and perform month end reconciliations of related AP accounts. Assist with audit requests related to AP. Monitor aging of received not invoiced report and resolve issues in a timely manner. Facilitate 1099 reporting. Coordinates with Procurement to assist in purchasing efforts including vendor acquisition and vendor account management. Assist with vendor management. Coordinate with Master Data and Procurement teams to maintain vendor records including set-up, maintenance, periodic reviews and purging terminated accounts. Collaborate with internal and external stakeholders in a cooperative way, communicating effectively and efficiently. Other duties as required.This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company.
Education and/or Experience:
High school diploma or GED required. BS in accounting, finance or related business discipline strongly preferred. Knowledge and ability to interpret accounts payable principles, procedures, regulations, and standards. Experience managing and processing inventory related vendor invoices including 3-way matching and reconciling received not invoiced discrepancies. Minimum of 10 years of directly related experience in a large, high transaction corporate environment required. Minimum of 10 years of managing a group of employees. Ability to train employees to include organizing, prioritizing, and scheduling work assignments. Experience using ERP accounting platforms. High proficiency with Microsoft Excel. Must be detail oriented and extremely organized. Must have intermediate Microsoft Office (Word, Outlook) skills. Must be able to efficiently use a Windows-based computer. Ability to prioritize and complete assignments accurately and in a timely manner. Able to effectively handle multiple priorities with a strong attention to detail in a fast-paced environment. Strong interpersonal, organizational, oral and written communications skills. Must be able to read and communicate in English, for safe and effective performance of the job and business operations. Must be able to work alone and with a team. Must be able to pass a drug screen and criminal background check.Work Environment:
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Regularly required to sit, walk and stand continuously for long periods of time. Talk or hear, both in person and by telephone. Reach with hands and arms. Specific vision requirements include close vision, distance vision and the ability to adjust focus. Lift up to 25 lbs.Mental Demands
Regularly required to use written and oral communication skills. Read and interpret data, information, and documents. Analyze and solve non-routine and complex problems. Use math and mathematical reasoning. Learn and apply new information or skills. Perform highly detailed and multiple concurrent tasks. Work under intensive deadlines with frequent interruptions. Interact with managers, staff and customers. Must be able to work independently with little supervision.Work Environment
Employee works under typical office conditions, and the noise level is usually quiet.Mac Papers + Packaging is an equal opportunity employer and makes employment decisions without regard to age, race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other protected category.
