Administrative Assistant

3 weeks ago

Grayslake, United States College Of Lake County Full time

Job Summary

The Administrative Assistant provides standard and advanced secretarial and clerical duties to the Student Health & Wellness Services department, requiring experience, skill, the use of discretion, and knowledge of College and departmental policies and procedures.

Why choose the College of Lake County for your next opportunity? The College of Lake County (CLC) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a compressed work week in the summer (Closed Fridays), generous vacation, sick and personal time off and 14 paid holidays each year. Some benefits will not be available for part-time employees (ex: health insurance).

CLC is a comprehensive community college located in northeastern Illinois committed to being an innovative educational institution providing life-changing paths for our students by offering exceptional learning experiences. CLC achieved a milestone in 2023 with its designation as a Leader College. This national recognition awarded by the Achieving the Dream Network is the result of improved student outcomes through the CLC’s relentless commitment to transformational change and the implementation of innovative practices within the student success model over the past few years.

CLC aspires to be a place where every student succeeds, every employee thrives, so that every business achieves and every community grows. Our mission is to be innovative and value-driven in supporting student success through developing and encouraging employees of all backgrounds on their journey toward achieving personal and professional growth. Required Qualification(s) High school diploma or equivalent. Three (3) years of office support or administrative experience Ability to interact & engage with a diverse student body. Ability to work with confidential information. Excellent interpersonal skills. Excellent organizational and communication skills. Proficient in Microsoft Office Ability to work effectively and constructively with persons of diverse cultures, language groups and abilities; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities; establish and maintain effective working relationships with those contacted in the course of work. Desired Qualification(s) Bilingual in Spanish and English Summary of Essential Functions Student/Customer Service (45%) Greets visitors to Health Center, answers phone calls, handles routine inquiries and emails, schedules appointments, processes student medical records for clinical participation, refers as appropriate. Ensure and maintain complete confidentiality of student and staff records/interactions at all times. Maintain appropriate boundaries in all interactions with students and staff, referring all those presenting to Center to appropriate professional physical/mental healthcare provider for consult or treatment. Department Operations/Processes (35%) Prepares and/or composes basic and various correspondence, memos, agenda items, reports, meeting notes, etc. Update and maintain database of records that includes, but is not limited to student, employee, program, and billing information. Coordinates and maintains calendar of events, appointments, meetings, catering activities, and/or travel arrangements for department staff. Collects, compiles and prepares data and information for various reports. Carries out recurring office procedures. Organizes and updates/maintains office files, manuals, records, bulletin boards, etc. Purchasing/Ordering/Budgeting (15%) Monitor budget and brings concerns to the attention of the Director. Processes payment requests, purchase orders, requisitions and invoices. Maintains inventory of supplies and forms, reordering as necessary. Other (5%) Assists in the preparation and distribution of brochures, fliers and other departmental materials that describe and advertise departmental programs, workshops, events, etc. Sorts and distributes mail for the department. Performs other related duties as assigned.

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