Executive Assistant to the CEO Designate
Found in: Resume Library US A2 - 1 week ago
We are seeking a Executive Assistant (EA) for the CEO Designate of Western Digital*.
Reporting to the incoming CEO, you will partner closely with the CEO’s Chief of Staff to execute his office. You will be required to structure a working model with a support EA to ensure coverage for the CEO across multiple time zones.
In this role, you will be trusted to work with the highest level of confidentiality, understanding the needs of a CEO while carefully balancing relationship building across the business. You will need to be organized and innovative, while thriving in a fast-paced environment.
Supporting a CEO for a company spread across the globe, you will need to be flexible with working hours, and self-time management will be necessary. Being able to work alone or as part of a team is vital.
Written and verbal communication skills, taking initiative and attention to detail are imperatives – as is having a sense of humor
Serving as the lead for the EA’s who support the Executive Leadership Team (ELT), you will collaborate closely with all offices reporting to the CEO.
Responsibilities
Calendar Management: ensure the CEO’s time is used to best support the goals of his office. Proactively solicit agendas and manage attendee lists.
Meeting Planning and Organization: Assist the Chief of Staff office in the planning and organizing internal and external meetings, county visits, team offsites, and companywide meetings.
Briefing Documents: Manage briefing documents for key internal/external meetings and create briefing packets for business trips.
Board of Directors: partner with the necessary internal organizations to plan the WD Board of Director meetings.
Correspondence/Approvals: Act as a proxy for communications and approvals, where applicable.
General Enquiries: Act as the source for enquiries into the CEO’s office and the ability to refer routine matters to appropriate parties.
Travel: Manage the CEO’s complex travel needs, including planning optimum travel arrangements, processing of passports, visas etc.
Tool Management: Manage expense reports, SOW’s and PO’s, and become savvy with WD’s internal tools such as M365, Co-Pilot etc.
Projects: Partners with Chief of Staff on special projects, as needed.
Leadership: Cascade information to administrative team members as appropriate, while serving as the lead EA to those EA’s supporting other ELT members.
Community: Build the necessary communities to further drive your own development, and to support your peers across the business.
Daily presence at WD’s Great Oaks office is required, and the role may include some domestic and international travel.
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