Executive Assistant

3 weeks ago

San Jose, United States iTradeNetwork, Inc. Full time

Executive Assistant (to CEO)

JOB SUMMARY

iTradeNetwork is a global provider of supply chain management solutions for the food and food service industry. We bring simplicity and agility to complex supply chains with our cloud-based software. We are looking for an exceptional candidate who will be a strategic partner and has a desire to work alongside the CEO and other executive leadership. This individual will have a strong sense of urgency, work well with minimal supervision while taking on responsibility with excellent judgment in a variety of situations

Responsibilities:

  • Provides high-level administrative support and assistance to the CEO and/or other assigned leadership staff
  • Acts as a strategic partner and advisor for the executive to assist in making well-informed decisions
  • Performs administrative tasks including developing presentation materials and briefs to ensure executives are prepared for meetings
  • Identify and defines gaps in communication and other areas, escalating appropriately
  • Complex calendar management and meeting coordination
  • Be a team expert and go-to person for business related to department and executive
  • Arranges travel including hotel/airline and Visas
  • Budget and expense management
  • Partner with all departments and executive leadership to ensure teams have appropriate resources
  • Plan team building events and while having a pulse on culture and executive team morale
  • Attend and takes notes in staff meetings, project management tasks, and ensures completion of all action items
  • Manage a variety of different projects and events
  • Serve as a conduit between the CEO/President and company stakeholders, including by managing relationships and communication
  • Partner with the CEO/President to track key project milestones across the company
  • Take even the smallest project and run with it to successful completion
  • Performs additional duties as assigned as needed

Skills/Qualifications:

  • 3+ years experience providing direct administrative support to Executive level individual
  • Incredibly detail-oriented with a creative working style
  • Experience with building out programs a plus
  • Excellent communication and collaboration skills
  • Calm under pressure with a dogged resourcefulness
  • Impeccable organization skills
  • Excellent communication skills, both written and verbal
  • Excellent time management skills with a proven ability to meet deadlines
  • Ability to function well in a high-paced environment
  • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software
  • Extremely proficient with Excel and PowerPoint

Education:

Bachelor degree in business administration or equivalent preferred

Additional Requirements:

Must have unrestricted ability to work in the United States.

iTradeNetwork, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. We especially invite women, minorities, veterans, and individuals with disabilities to apply. EEO/AA/M/F/Vet/Disability

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