Executive Assistant

Found in: Resume Library US A2 - 1 week ago


San Jose California, United States Western Digital Full time
Job Description

We are seeking a seasoned Executive Assistant to partner with the Executive Vice President and Chief Financial Officer. In this role, you will be a trusted advisor to work with the highest level of discretion and confidentiality understanding the priorities of the CFO while balancing relationships across the various functional and business teams, including Global Operations, Corporate Marketing, Human Resources, Investor Relations, and Government Affairs. You will partner closely with the CFO’s Chief of Staff (CoS) and Business & People Partner to optimize workflows, communication, and partnerships across the global team. You will participate in special projects and initiatives for the CFO. You will become a core member of Western Digital’s c-suite administrative team having an influential leadership role with the administrative support teams within the Finance organization and across the company.

The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We’re seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must

Essential Duties and Responsibilities

Calendar Management: Own the CFO’s calendar; coordinate across C-suite executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists. On occasion provide calendar support to CoS.

Meeting Planning and Event Coordination: Assists in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings. Obtains briefing documents for key internal/external meetings and creates briefing packets for business trips.

Correspondence/Approvals: Acts as a proxy for communications and approvals as authorized. Acts a as a source for general inquiries and refers routine matters to appropriate parties.

Travel: Manages complex international and domestic travel. Carefully considers and decides the optimum travel arrangements and itineraries. Processes passports and visas.

Tool Management: Manages expense reports, PO’s, and becomes a tool champion of WD’s internal tools. Coordinates with executive technical support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome.

Projects: Partners with Chief of Staff and Business & People Partner on special projects, including researching issues, analyzing problems, and determining approach.

Leadership: Cascades organizational information to administrative team members. Provides support and mentorship where needed and helps identify and create avenues for development and opportunity.

In general, daily tasks are carried out at a higher level of complexity. Leverage your administrative expertise to be two steps ahead of your executive; your job will be to problem solve, intuitively understand priorities, and plan ahead for reoccurring events and tasks.


  • Executive Assistant

    1 week ago


    San Antonio, United States Cory Executive Recruiting Full time

    Job DescriptionJob DescriptionCOMPANYOur client is an established and reputable national real estate company that offers acquisition, development, property & asset management, and multifamily housing property management. JOB SUMMARYWe are hiring a self-sufficient Executive Assistant in San Antonio, TX, to support a C-level executive and join a team of...

  • Executive Assistant

    6 days ago


    San Jose, United States iTradeNetwork, Inc. Full time

    Executive Assistant (to CEO)JOB SUMMARYiTradeNetwork is a global provider of supply chain management solutions for the food and food service industry. We bring simplicity and agility to complex supply chains with our cloud-based software. We are looking for an exceptional candidate who will be a strategic partner and has a desire to work alongside the CEO...

  • Executive Assistant

    Found in: Appcast US C2 - 1 week ago


    San Jose, United States iTradeNetwork, Inc. Full time

    Executive Assistant (to CEO)JOB SUMMARYiTradeNetwork is a global provider of supply chain management solutions for the food and food service industry. We bring simplicity and agility to complex supply chains with our cloud-based software. We are looking for an exceptional candidate who will be a strategic partner and has a desire to work alongside the CEO...

  • Executive Assistant

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago


    San Jose, United States iTradeNetwork, Inc. Full time

    Executive Assistant (to CEO)JOB SUMMARYiTradeNetwork is a global provider of supply chain management solutions for the food and food service industry. We bring simplicity and agility to complex supply chains with our cloud-based software. We are looking for an exceptional candidate who will be a strategic partner and has a desire to work alongside the CEO...

  • Executive Assistant to the CEO Designate

    Found in: Resume Library US A2 - 1 week ago


    San Jose, California, United States Western Digital Full time

    Job Description We are seeking a Executive Assistant (EA) for the CEO Designate of Western Digital*. Reporting to the incoming CEO, you will partner closely with the CEO’s Chief of Staff to execute his office. You will be required to structure a working model with a support EA to ensure coverage for the CEO across multiple time zones. In this role, you...


  • San Jose, United States Antora Energy Full time

    Job DescriptionJob DescriptionAt Antora, we're on a mission to stop climate change. And we can't do that unless we tackle the 30% of global emissions that come from industry.Antora is unlocking zero-emissions industrial energy, cheaper than fossil fuels. Antora's thermal batteries store energy from renewables as heat for days on end, delivering...


  • San Jose, United States Gallaherco Full time

    Job DescriptionJob DescriptionSalary: $25 an hour Executive Assistant to CEODo you thrive in a fast-paced environment and relish playing a pivotal role in the success of a leader? Gallaher Company is seeking a highly motivated and organized Executive Assistant to provide exceptional support to our CEO. We're not your regular small business - we're a...


  • San Jose, United States Gallaherco Full time

    Job DescriptionJob DescriptionSalary: $25 an hour Executive Assistant to CEODo you thrive in a fast-paced environment and relish playing a pivotal role in the success of a leader? Gallaher Company is seeking a highly motivated and organized Executive Assistant to provide exceptional support to our CEO. We're not your regular small business - we're a...

  • Assistant Executive Steward

    Found in: Resume Library US A2 - 2 weeks ago


    San Diego, California, United States Town and Country Resort Full time

    Overview: This position will assist the Executive Steward with stewarding operations including ordering, control, and inventory of all china, glass, and silver; adhering to sanitation standards and managing the day to day operations of the back of the house food and beverage operations from a cleaning/sanitation perspective. Pay Rate $66,560.00 Yr....

  • Executive Assistant

    Found in: Resume Library US A2 - 2 weeks ago


    Oakland, California, United States AECOM Full time

    Job Description AECOM is seeking an Executive Assistant to be based in Oakland, CA.  JOB SUMMARY: The Executive Assistant will provide administrative support to the leadership team for a large Transportation department.  This position requires resourcefulness, administrative skills, ability to prioritize and multi-task, change management and...

  • Executive Assistant

    Found in: Resume Library US A2 - 9 hours ago


    Venice Island, California, United States Neophonic Music & Media Full time

    A well-respected, A-List Music Supervision Company, is seeking a qualified Executive Assistant to support the Owner/CEO of the company. The candidate must have had previous experience as an Executive Assistant in a fast-paced environment, be a motivated self-starter and creative thinker, have strong organizational, written and oral communication skills, and...

  • Executive Assistant

    Found in: Resume Library US A2 - 7 days ago


    Santa Clara, California, United States ServiceNow Full time

    Job Description This will be supporting the Executive Assistant to our Chief Operating Officer and his Chief of Staff  Must be willing to come into our Santa Clara Headquarters office 2-3 times a week What you get to do in this role: Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling...

  • Executive Assistant

    Found in: Resume Library US A2 - 1 week ago


    Palo Alto, California, United States Guardant Health Full time

    Job Description The Executive Assistant (EA) will provide advanced administrative support to ensure the smooth operations of the Executive and Senior Management Team. The EA will be extremely well organized, an excellent communicator, capable of effectively managing complex schedules, skilled at interfacing with key internal and external audiences, and...

  • Executive Chef | Full-Time | Paypal Park

    Found in: Resume Library US A2 - 2 weeks ago


    San Jose, California, United States Oak View Group Full time

    Overview: The Executive Chef has the primary duty of managing the culinary team, a recognized department of venue’s F&B operation.  The Executive Chef will actively supervisor, coach, counsel, direct, train and mentor employees in meeting company qualify standards, and will independently initiate and authorize all employment actions such as hiring,...

  • Executive Assistant

    2 days ago


    San Francisco, United States Legalist Full time

    Job DescriptionJob DescriptionIntro description:Legalist is an institutional alternative asset management firm. Founded in 2016 and incubated at Y Combinator, the firm uses data-driven technology to invest in credit assets at scale. We are always looking for talented people to join our team.We're looking for a detail oriented, results driven, Executive...

  • Executive Assistant

    19 hours ago


    San Francisco, United States Legalist Full time

    Job DescriptionJob DescriptionIntro description:Legalist is an institutional alternative asset management firm. Founded in 2016 and incubated at Y Combinator, the firm uses data-driven technology to invest in credit assets at scale. We are always looking for talented people to join our team.We're looking for a detail oriented, results driven, Executive...

  • Executive Chef

    Found in: beBee jobs US - 2 weeks ago


    San Jose, California, United States teamworkonline Full time

    OverviewThe Executive Chef has the primary duty of managing the culinary team, a recognized department of venue's F&B operation. The Executive Chef will actively supervisor, coach, counsel, direct, train and mentor employees in meeting company qualify standards, and will independently initiate and authorize all employment actions such as hiring, termination,...

  • Executive Assistant

    1 week ago


    San Diego, United States Pandering Panda LLC Full time

    Job DescriptionJob Description Executive AssistantBUMBLE BEE BOTANICALSWe are a chain of Retail stores.Responsibilities and Functions:Act as the point of contact among executives & employees.Excellent communication skills with positive attitude toward clients, vendors, management and colleagueManage information flow in a timely and accurate manner.Preparing...

  • Executive Assistant

    Found in: Resume Library US A2 - 1 week ago


    Pasadena, California, United States East West Bank Full time

    Overview: Primarily responsible for providing direct administrative support, oversight, and organization in a professional and efficient manner. Individual is experienced in working in a corporate environment and handling a wide range of executive support related tasks and to work independently with little or no supervision. Individual is exceedingly well...

  • Executive Assistant

    Found in: Resume Library US A2 - 7 days ago


    Santa Clara, California, United States ServiceNow Full time

    Job Description This will report to our, SVP, Application Development Engineering What you get to do in this role: Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks. Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review...