Executive Assistant with Bookkeeping/accounting

2 weeks ago


San Diego, United States Konfidently Full time

**Title: Executive Assistant/Bookkeeper**

**Location: Hybrid/Remote (Southern California Area Preferred)**

**Company: IPS**

**Why IPS?**
Joining IPS Nationwide isn’t just about taking on a new role—it’s about becoming part of a family that values your growth and well-being. Here’s what’s in it for you:

- **Flexibility and Work-Life Balance**: Enjoy the flexibility of a 99% remote role that allows you to manage your professional and personal life more effectively.
- **Impact and Recognition**: Your work directly influences the success of our CEO, and we recognize and value your contributions through opportunities to grow your career.
- **Supportive Culture**: Work in an environment that prides itself on a family-like atmosphere, where team support and collaborative success are part of everyday life.

**Job Summary**:
As an Executive Assistant/Bookkeeper at IPS, you will provide essential support to our CEO, helping streamline operations and improve our client and team interactions. This role is perfect for someone who thrives in a dynamic environment and is looking for a position that blends administrative precision with financial acumen.

**Key Responsibilities**:

- Manage the CEO’s calendar, optimizing his schedule to enhance organizational efficiency.
- Act as the professional liaison between executives and clients, ensuring seamless communication and high standards of service.
- Oversee financial documentation, from reports to account management, supporting our strategic financial operations.
- Engage in special projects that offer the chance to showcase and develop your problem-solving and project management skills.

**Qualifications**:

- A degree in Accounting or Business Administration is preferred, but not mandatory.
- Strong travel arrangement experience, project management/tracking
- Demonstrated capability in high-level administrative support, ideally within a fast-paced, dynamic environment.
- Strong technical skills, including proficiency in QuickBooks, Excel, Teams and other Microsoft Office tools, with excellent organizational and communication abilities.
- Ability to be flexible with CEO's schedule.

**Join Us**:
Pay: $25.00 - $30.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off

Schedule:

- On call
- Weekends as needed

Application Question(s):

- Are you willing to work with the CEO's schedule as needed? It may require work over the weekend or in the evenings.
- What executives' schedules have you managed in the past or are currently managing?
- How many years of bookkeeping experience do you have? What reports do you generate in Quickbooks?

**Location**:

- San Diego, CA (required)

Work Location: Remote



  • San Francisco, United States Orcomus Full time

    Executive Accounting Assistant for French Clientele Job Openings Executive Accounting Assistant for French Clientele About the job Executive Accounting Assistant for French Clientele The applicant must possess a minimum of five (5) years of experience as an Executive Assistant as well as knowledge of U.S. and French bookkeeping and accounting tasks. In this...


  • San Francisco, United States Orcomus Full time

    Executive Accounting Assistant for French Clientele Job Openings Executive Accounting Assistant for French Clientele About the job Executive Accounting Assistant for French Clientele The applicant must possess a minimum of five (5) years of experience as an Executive Assistant as well as knowledge of U.S. and French bookkeeping and accounting tasks. In this...


  • San Antonio, United States Imagine Solutions Group Inc Full time

    Job DescriptionJob DescriptionWe are seeking a Bookkeeper Accounting Assistant to become an integral part of our team! You will compile data, compute charges, and prepare invoices.Responsibilities:Calculate costs of goods and servicesTrack and record deliveries to customersDistribute invoices for sales reviewKeep accurate records in accordance with company...


  • San Diego, United States Druzy Financials Full time

    Job Description Job Description We are seeking a highly experienced bookkeeper/ CEO Assistant with QBO certification to join our growing team. In this role, you will be working with the CEO closely, and responsible for participating in planning and optimizing the internal operation utilizing Click-up, as well as managing the financial records of our...


  • San Diego, United States Druzy Financials Full time

    Job DescriptionJob DescriptionWe are seeking a highly experienced bookkeeper/ CEO Assistant with QBO certification to join our growing team. In this role, you will be working with the CEO closely, and responsible for participating in planning and optimizing the internal operation utilizing Click-up, as well as managing the financial records of our business...


  • San Antonio, United States ADKF | with you all the way Full time

    The Bookkeeper will work in a collaborative environment, maintain records of financial transactions to accounts and post transactions. This is a hands on role and may include consulting and financial analysis for our clients. This individual will train client personnel and ensure that state and federal payroll requirements are in compliance. A high degree of...

  • Enrolled Agent

    4 weeks ago


    San Diego, United States Bluprint Accounting Full time

    Seeking a knowledgeable Enrolled Agent to join our team. We are a new accounting company with a focus on helping small businesses. We are growing from providing Bookkeeping and CFO services to also providing Tax Preparation and Planning. The company founder is working on obtaining her EA license and would like to find someone who can head the tax side of the...

  • Executive Assistant

    3 weeks ago


    San Diego, United States Pandering Panda LLC Full time

    Job DescriptionJob Description Executive AssistantBUMBLE BEE BOTANICALSWe are a chain of Retail stores.Responsibilities and Functions:Act as the point of contact among executives & employees.Excellent communication skills with positive attitude toward clients, vendors, management and colleagueManage information flow in a timely and accurate manner.Preparing...


  • San Diego, United States Rivo Holdings LLC Full time

    **Job Summary**: The Accounting Specialist will complete accounting and bookkeeping tasks, perform department audits and tax filing assignments, and assist with the successful processing of payroll bi-weekly. The Accounting Specialist is responsible for providing comprehensive administrative support to the Accounting department for the successful and...

  • Bookkeeper

    1 week ago


    San Francisco, United States search-tactics Full time

    Job DescriptionJob DescriptionHi, Search Tactics LLC is looking for a talented Bookkeeper for Contract opportunity with our Direct Client. If you're interested in a growth opportunity, we would love to know you a bit better over a call or reply to the email with your interest and updated resume. Please go through the full requirement mentioned below.Job...


  • San Antonio, United States Mastrodomenico CPA PC Full time

    Job DescriptionJob DescriptionPosition Overview: We are currently seeking a motivated Accounts Receivable Bookkeeper to manage our accounts receivable processes efficiently and accurately. The ideal candidate will possess strong organizational skills, attention to detail, and a solid understanding of accounting principles. This role offers an excellent...


  • San Diego, United States Rivo Holdings Full time

    Job Summary:The Accounting Specialist will complete accounting and bookkeeping tasks, perform department audits and tax filing assignments, and assist with the successful processing of payroll bi-weekly. The Accounting Specialist is responsible for providing comprehensive administrative support to the Accounting department for the successful and accurate...

  • Bookkeeper

    5 days ago


    San Antonio, United States Archdiocese of San Antonio Full time

    Employment Status: Full-Time FLSA Status: Non-Exempt (Hourly) Schedule: Monday - Friday 8am - 4:30pm / 40 hours per week Reports to: Parish Operations Director *Full-Time Benefits: Paid Holidays/Holy Days 403b Retirement 401 (a) Pension Plan Medical, Dental, Vision, Life Employee Assistance Program Short-term/Long-term Disability *Benefits may vary based...

  • Bookkeeper

    2 days ago


    San Antonio, United States Archdiocese of San Antonio Full time

    Employment Status: Full-Time FLSA Status: Non-Exempt (Hourly) Schedule: Monday - Friday 8am - 4:30pm / 40 hours per week Reports to: Parish Operations Director *Full-Time Benefits: Paid Holidays/Holy Days 403b Retirement 401 (a) Pension Plan Medical, Dental, Vision, Life Employee Assistance Program Short-term/Long-term Disability *Benefits may vary based...


  • San Diego, United States Via Divino Inc Full time

    Job DescriptionJob DescriptionThe position includes:- Maintain financial records by analyzing balance sheets and general ledger accounts for all clients;- Produce and reconcile month end financials for all clients- Supervise other bookkeepers- Reconcile accounts receivables, accounts payables, and payroll for all clients- File sales taxes and special taxes...


  • San Francisco, United States Hire With Jarvis Full time

    OTE: $220K - $290K (50/50 split) + Equity Fully Remote Open to US Citizens or US based Green Card Holders only! We are looking for an Enterprise Account Executive for a SaaS company specializing in selling a commercial services platform that provides a powerful combination of data, insights, and applications giving partners a competitive edge right from the...

  • Bookkeeper

    4 weeks ago


    San Clemente, United States Liberty Military Housing Full time

    Overview: **_ Liberty Military Housing - Own your passion for service!_** - At _**_Liberty Military Housing _**_we’re here to serve those who serve our country by providing military families with comfortable, well-maintained homes in inviting communities across the United States. We take great pride in our highly trained team of professionals. With a blend...

  • Junior Accountant

    1 week ago


    San Diego, United States TGG Accounting Full time

    **Overview** **TGG Accounting** **has partnered with clients in the **San Diego** area, needing Jr accountants to join several accounting departments. We are a dynamic and growing accounting firm specializing in providing financial services to all industries. The team is composed of highly skilled professionals who are passionate about delivering...


  • San Francisco, United States Evolve Talent Partners Full time

    Job DescriptionJob DescriptionFull Charge Bookkeeper Family OfficeSan Francisco, CA(Hybrid role)Summary:Family Office in San Francisco is seeking a Senior Bookkeeper. The Senior Bookkeeper reports directly to the Family Office Controller. Primary duties to include financial statement preparation, cash management, review of general ledger activity,...

  • Bookkeeper

    3 weeks ago


    San Juan, United States PARADISO COLLEGE PREPARATORY LLC Full time

    Job DescriptionJob Description Job Description: The bookkeeper will hold the pivotal responsibility of maintaining meticulous and comprehensive financial records for the organization, including accounts payable, accounts receivable, and general ledger entries. They adeptly process invoices, receipts, payments, and other financial transactions, ensuring...