Executive Assistant to the CEO

2 weeks ago

San Jose, United States Gallaherco Full time
Job DescriptionJob DescriptionSalary: $25 an hour

Executive Assistant to CEO

Do you thrive in a fast-paced environment and relish playing a pivotal role in the success of a leader? Gallaher Company is seeking a highly motivated and organized Executive Assistant to provide exceptional support to our CEO. 


We're not your regular small business - we're a rapidly growing one-stop service solution for the multifamily industry serving families both inside and outside our organization. This is your chance to join a team that lives by our core values: Unity, No Gossip, Winners Win, Relentless Servant Mentality, Integrity, and Extreme Accountability.

 

The Perks of Being Part of the Family

We believe in empowering our team members to reach their full potential. That's why we invest heavily in team development. You'll have opportunities to attend workshops and trainings to stay ahead of the curve and develop your skill set. We empower our team members by fostering a culture of learning and advancement, with opportunities for internal promotions and skill-building initiatives. This commitment to Winners Win ensures our entire team has the tools and knowledge to succeed.


We offer a benefits package including medical, dental, vision, paid holidays, and a Financial Wellness Program to help you achieve your financial goals.


But the real benefits are the people and the positive, collaborative culture we've built

 

Executive Assistant Responsibilities

In this dynamic role, you will be the CEO's go-to person, ensuring their day-to-day operations run smoothly and efficiently. You will anticipate needs, manage their schedule, and serve as a confidential point of contact. — What You'll Do:

  • Schedule Management:
    • Manage the CEO's calendar, prioritizing appointments, meetings, travel, and deadlines.
    • Serve as a gatekeeper, screening calls, emails, and inquiries to ensure the CEO's time is maximized.
    • Prepare agendas and briefing materials for meetings and presentations.
  • Travel Coordination:
    • Organize domestic and international travel arrangements, including flights, accommodations, and itineraries.
    • Manage travel logistics and ensure smooth execution of the CEO's trip.
  • Communication and Collaboration:
    • Compose and proofread a variety of correspondence, including emails, letters, and presentations.
    • Liaise with internal and external stakeholders on the CEO's behalf.
    • Manage confidential information with discretion and professionalism.
  • Project Management:
    • Proactively manage and support the CEO's special projects and initiatives.
    • Conduct research and prepare reports and summaries as needed.
    • Maintain an organized filing system for the CEO's office.
  • Office Management:
    • Oversee the smooth operation of the CEO's office, including ordering office supplies and managing guest relations.
    • Coordinate with administrative staff to ensure efficiency and support.

 

To qualify, you should have:

  • Minimum 3 years of experience as an Executive Assistant or similar role.
  • Exceptional organizational and time management skills with the ability to prioritize effectively in a fast-paced environment.
  • Strong communication, interpersonal, and diplomatic skills.
  • Impeccable attention to detail and a commitment to accuracy and confidentiality.
  • Ability to anticipate needs, think independently, and take initiative.
  • Discretion, professionalism, and a positive attitude.

Not required but preferred:

  • Experience working within a similar industry — Construction, Plumbing and/or Restoration
  • Bilingualism (English and Spanish).


We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.  Applications will not be considered without a current Resume. 

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