Senior Executive Assistant to the CEO/Chief of Staff

4 weeks ago


San Diego California, United States Ollion Full time
Job Description

We are seeking a highly organized, proactive, and dynamic Senior Executive Assistant / Chief of Staff to provide comprehensive support to our global CEO, coordinate the activities of our Global Leadership Team and lead projects across the organization. Working in a high-growth, dynamic environment, this critical role requires exceptional communication and relationship management skills, meticulous attention to detail, and the ability to manage complex schedules, confidential information with discretion and lead the execution of projects across the organization. 

Preference will be given to candidates who reside near Orange County, CA, specifically on the West Coast.

The ideal candidate will be highly resourceful and able to work independently in a fully-remote business. Key responsibilities of this role  include:

Provide administrative support to the CEO, including managing an extremely active calendar of appointments; composing and preparing correspondence; arranging complex and detailed national and international travel plans, itineraries, and agendas; managing expenses, and compiling documents for meetings.

Act as the point of contact between the CEO, internal teams, and external partners and clients.

Coordinate the scheduling, agenda, logistics, and materials for the Global Leadership Team, Ollion Board and investor meetings, retreats, and special events, ensuring seamless communication and efficiency and close cooperation with Marketing and Internal Communications. 

Facilitate smooth communication between executives, staff, and stakeholders, enhancing the effectiveness of the global leadership team. Attend leadership meetings to ensure smooth running of the meetings, capturing of minutes and action items

Manage incoming communications and prioritize in terms of urgency and relevance to the CEO and leadership team’s activities

Prepare and edit reports, presentations, and briefs for internal and external use

Handle confidential information with the utmost discretion and integrity.

Lead and manage special projects as assigned by the CEO, providing project support and coordination to ensure successful execution.

Assist in the coordination of cross-functional team activities to ensure alignment with company objectives and deadlines.


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