Executive Assistant to Chief Executive Officer

3 weeks ago

San Francisco, United States University Games Full time

Top Notch Executive Assistant Needed for Busy CEO


We are a 40-year-old Toy Company located in the Mission/Potrero Hill district of San Francisco. We are looking for an Executive Assistant with that “it” factor.


Do you enjoy a fast-paced work environment?

Do you take pride in doing a job well done?

Are you well organized, reliable and a hard worker?

And most importantly, are you an upbeat person with good energy?


If so, read on…


This position supports the CEO/President in every day-to-day capacity. This is a special company that works hard every day to create fun and exciting traditional games and toys on a global scale.


Responsibilities:

·        Manage daily workflow of CEO, including scheduling appointments, maintaining calendar, telephone, department and group meetings, expense reports, files, travel plans, etc.

·        Coordinate meetings and agendas; assist with presentations and meeting materials

·        Ensure executives are prepared with necessary materials for meetings

·        Regularly handle critical, highly sensitive and confidential matters

·        Act as liaison to CEO’s direct reports and their staff

·        Schedule Board meetings; compile board book

·        Oversee and coordinate all space planning needs of departments

·        Maintain department organization charts, phone lists, and reporting relationship tool

·        Act as liaison between HR and Corporate team

·        Other responsibilities including special projects as required to increase the professional effectiveness and efficiency of the overall management team

·        Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary

·        Job varies from day-to-day and may include product development, proofreading and game testing

·        Plan anniversary parties, birthday cake, in-office celebrations and other various annual events


Job Requirements:

·        Minimum 5 years prior executive assistant experience (ideally 7+ years – we are looking for someone who really knows what they’re doing)

·        Daily on-time arrival – 8:00am prompt start time

·        Excellent written and verbal communication skills

·        Excellent organizational skills

·        Impeccable phone mannerism

·        Ability to type 50+ words per minute

·        Proficiency in Microsoft 360; specifically Outlook, Word, Excel, PPT

·        Experience in executing procedures and policies

·        Ability to follow directions and adhere to tight deadlines

·        Positive attitude and sense of humor – very important


Benefits:

Medical and 401k options; Standard holidays, Personal Time Off (PTO) policy

  • Executive Assistant

    3 weeks ago

    San Antonio, United States Cory Executive Recruiting Full time

    Job DescriptionJob DescriptionCOMPANYOur client is an established and reputable national real estate company that offers acquisition, development, property & asset management, and multifamily housing property management. JOB SUMMARYWe are hiring a self-sufficient Executive Assistant in San Antonio, TX, to support a C-level executive and join a team of...

  • Supervisory Immigration Judge

    3 weeks ago

    San Francisco, United States Executive Office for Immigration Review Full time

    Summary This position is located in the Office of the Chief Immigration Judge, Executive Office for Immigration Review, U. S. Department of Justice. Incumbent serves as Supervisory Immigration Judge (Assistant Chief Immigration Judge). This is a Excepted Service position; additional positions may be filled from this announcement within 90 days of...

  • Executive Assistant to Chief Executive Officer

    1 week ago

    San Francisco, United States Structure Properties Full time

    Job Title: Executive Assistant to the CEOCompany Overview:We are a diversified group of companies led by a visionary CEO who oversees a wide array of ventures spanning property management, real estate investment, software development, and hospitality. Our portfolio includes two property management firms, a real estate investment company, two innovative...

  • Executive Assistant to Chief Executive Officer

    1 week ago

    San Francisco, United States Structure Properties Full time

    Job Title: Executive Assistant to the CEOCompany Overview:We are a diversified group of companies led by a visionary CEO who oversees a wide array of ventures spanning property management, real estate investment, software development, and hospitality. Our portfolio includes two property management firms, a real estate investment company, two innovative...

  • Executive Assistant to Chief Executive Officer

    1 week ago

    San Francisco, United States Structure Properties Full time

    Job Title: Executive Assistant to the CEOCompany Overview:We are a diversified group of companies led by a visionary CEO who oversees a wide array of ventures spanning property management, real estate investment, software development, and hospitality. Our portfolio includes two property management firms, a real estate investment company, two innovative...

  • Executive Recruiter

    3 weeks ago

    San Francisco, United States Lauren Jillian Executive Search Full time

    7 -10 years of progressive corporate and/or search firm recruiting experience 5+ years of experience in Executive/Partner/Managing Director recruiting Demonstrated experience working with and influencing multiple key stakeholders Excels in an ambiguous environment while consistently delivering the right results with limited guidance Sense of urgency and...

  • Executive Assistant

    4 weeks ago

    San Diego, United States Singleton Schreiber, LLP Full time

    **EXECUTIVE ASSISTANT** **JOB DESCRIPTION**:Singleton Schreiber, LLP, is seeking an organized, proactive, and detail-oriented, Executive Assistant to support our Chief Client Officer/Chief Marketing Officer. The executive assistant will play a pivotal role in information management, organizing documents, presentations, and reports, often requiring a high...

  • CEO (Chief Executive Officer), Blockchain Experience Required

    6 days ago

    San Jose, United States Next Step Systems Full time

    Job DescriptionJob DescriptionJob DescriptionCEO (Chief Executive Officer), Blockchain Experience Required We are seeking a CEO (Chief Executive Officer) for a great opportunity in Silicon Valley, CA.  Blockchain experience is required for this opening.  Candidates must have extensive technology experience or have worked for a well-known...

  • CEO (Chief Executive Officer), Blockchain Experience Required

    6 days ago

    San Jose, United States Ginas Tech Jobs Full time

    Job DescriptionJob DescriptionJob DescriptionCEO (Chief Executive Officer), Blockchain Experience Required We are seeking a CEO (Chief Executive Officer) for a great opportunity in Silicon Valley, CA.  Blockchain experience is required for this opening.  Candidates must have extensive technology experience or have worked for a well-known...

  • Executive Office Assistant

    2 weeks ago

    San Francisco, United States Torbit Studio Design Full time

    The Executive Assistant/Office Manager is expected to support the Principal with day-to-day executive level support including calendar management, client meeting preparation, time billing, systems administration, and special projects. This is a fast-paced position that requires excellent communication skills, attention to detail, strong organizational...

  • Executive Office Assistant

    2 weeks ago

    San Francisco, United States Torbit Studio Design Full time

    The Executive Assistant/Office Manager is expected to support the Principal with day-to-day executive level support including calendar management, client meeting preparation, time billing, systems administration, and special projects. This is a fast-paced position that requires excellent communication skills, attention to detail, strong organizational...

  • Executive Office Assistant

    1 week ago

    San Francisco, United States Torbit Studio Design Full time

    The Executive Assistant/Office Manager is expected to support the Principal with day-to-day executive level support including calendar management, client meeting preparation, time billing, systems administration, and special projects. This is a fast-paced position that requires excellent communication skills, attention to detail, strong organizational...

  • Chief of Staff

    1 week ago

    San Francisco, United States Productboard Full time

    ** We request that this professional be onsite at our offices on 333 Bush Street, San Francisco, whenever Hubert is at the office, which is typically at least three days per week (Mon, Tue, and Thursday).  We are searching for a passionate, and agile Chief of Staff & Executive Assistant to join Productboard, supporting our Founder and CEO, Hubert Palan,...

  • Chief of Staff

    6 days ago

    San Francisco, United States Productboard Full time

    ** We request that this professional be onsite at our offices on 333 Bush Street, San Francisco, whenever Hubert is at the office, which is typically at least three days per week (Mon, Tue, and Thursday).  We are searching for a passionate, and agile Chief of Staff & Executive Assistant to join Productboard, supporting our Founder and CEO, Hubert Palan, and...

  • CEO (Chief Executive Officer), Blockchain Experience Required

    3 weeks ago

    San Jose, California, United States Next Step Systems Full time

    Job Description CEO (Chief Executive Officer), Blockchain Experience Required   We are seeking a CEO (Chief Executive Officer) for a great opportunity in Silicon Valley, CA.  Blockchain experience is required for this opening.  Candidates must have extensive technology experience or have worked for a well-known corporate/consultant tech company. ...

  • Executive Assistant

    2 weeks ago

    San Diego, United States Ultimate Staffing Services Full time

    Executive Assistant. San Diego, CA We are seeking a dedicated and dynamic Executive Assistant to support our leadership team, primarily reporting to the CEO and the Chief of Staff. This role plays a crucial part in ensuring the smooth operation of o Executive Assistant, Executive, Business Operations, Assistant, Project Management, Social Media, Business...

  • Executive Assistant

    7 days ago

    San Diego, United States Catholic Charities Diocese Full time

    **POSITION TITLE**: Executive Assistant **DEPARTMENT**: Administration **REPORTS TO**: Chief Executive Officer **FLSA STATUS**: Exempt **TIME COMMITMENT**: Full-time (40+ hours/ week) Occasional travel, some weekend and evening work **SALARY**:$66,560 - $70,000 **PO**SITION DESCRIPTION**: Executive Assistant is responsible for managing the activities...

  • Executive Administrative Assistant

    5 days ago

    San Antonio, United States Whataburger Full time

    This position is responsible for performing various business and administrative duties for assigned Chief Marketing Office CMO). Maintains a close and highly responsive relationship with the day-to-day work activities within assigned functions. Works Administrative Assistant, Executive, Administrative, Officer, Microsoft, Assistant, Business Services,...

  • Executive Assistant

    4 weeks ago

    San Francisco, United States The Forum Group Full time

    Prominent San Francisco based law firm is in need of a full time Executive Assistant to support the Managing Partner. This position will offer a generous salary and benefits package and be in the office full time.ResponsibilitiesCalendar management for executivesAid executive in preparing for meetingsResponding to emails and document requests on behalf of...

  • Executive Assistant

    4 weeks ago

    San Francisco, United States The Forum Group Full time

    Prominent San Francisco based law firm is in need of a full time Executive Assistant to support the Managing Partner. This position will offer a generous salary and benefits package and be in the office full time.ResponsibilitiesCalendar management for executivesAid executive in preparing for meetingsResponding to emails and document requests on behalf of...