HR Administrator

3 weeks ago

Irvine, United States Advanced Management Company Full time $38 - $40

Job Summary:

The HR Administrator will provide comprehensive HR support to our employees and communities. Crosstrain for support of our HR team members in their absence. This role is critical to ensure smooth HR operations and employee relations. The HR Administrator must maintain confidentiality and professionalism in all aspects of the role.

Essential Job Duties:

  • Weekly electronic file set up of onboarding document preparation for new hire orientations.
  • I-9 verifications
  • Stay current on employment laws and regulations, including EEO, Cal-Osha, ADA, FMLA/CFRA, PDL, and other federal and state requirements.
  • Assist with workplace investigations in response to complaints or incidents and aid in conflict resolution as needed.
  • Conduct exit interviews and provide summaries of findings to senior management, offering insights into employee feedback.
  • Manage company cell phone program, including maintaining records of invoices, orders, activations, and device updates.
  • Monitor and track employee auto insurance information to ensure compliance with company policies.
  • Cross train with all HR team members to assist as needed and/or fill in during absences to ensure seamless operations.

Additional Essential Responsibilities:

  • Adhere to company policies and procedures, ensuring all HR practices are consistent with internal guidelines.
  • Maintain the highest level of confidentiality regarding employee information and HR matters.
  • Exhibit professional, ethical, and respectful behavior in all interactions with colleagues and employees.
  • Demonstrate reliability by consistently meeting deadlines, communicating effectively, and managing workload independently.
  • Perform other duties and special projects assigned by the Director of Human Resources or Senior Management.

Job Qualifications:

  • Must be bilingual in English and Spanish.
  • 5 years of experience in a Human Resources Generalist role, preferably in property management or similar industry.
  • Strong understanding of current employment and labor laws, including EEO, Cal-Osha, ADA, FMLA/CFRA, and PDL.
  • Excellent verbal and written communication skills in both English and Spanish.
  • Ability to perform intermediate-level mathematical calculations (e.g., benefits deductions, leave balances).
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and internet-based tools.
  • Experience with Paycom or similar HRIS software is a plus.
  • Ability to work independently, prioritize tasks, and manage time effectively.
  • Capable of performing physical tasks such as bending, stretching, sitting, standing, and walking for extended periods (up to three hours before a break).
  • In the office full-time or hybrid work option available.

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