Administrative Assistant

2 weeks ago


Marshall, United States Robert Half Full time
Job DescriptionJob Description

We are in search of an Administrative Assistant to support our team in the Construction/Contractor industry, located in Marshall, Michigan. This role offers a long-term contract employment opportunity and will involve managing essential administrative tasks to aid our Project Manager and Field Supervision team, while also ensuring the smooth operation of our day-to-day activities. This role is 100% onsite in Marshall, MI, Monday-Friday, 8am-5pm, must be able to demonstrate reliability due the long-term nature of the assignment.

Responsibilities:


• Accurately process and verify timesheets from the field team.

• Manage safety documentation, ensuring all paperwork is accurate and organized for electronic filing.

• Maintain a well-organized, clean environment within the onsite job trailer.

• Communicate effectively with the purchasing department regarding office supply needs.

• Provide comprehensive document control support.

• Assist with the administration of daily operations to support onsite team members.

• Respond promptly and professionally to all requests for administrative support.

• Utilize Microsoft Word, Excel, Outlook, and Bluebeam to produce necessary documents as requested.

• Greet and direct guests entering and leaving the job site.

• Perform miscellaneous duties as required, including but not limited to, printing, scanning, copying, and organizing documents.

• Minimum of 2 years of experience as an Administrative Assistant in the Construction/Contractor industry.
• Excellent skills in answering inbound and outbound calls.
• Exceptional customer service abilities.
• Proficiency in data entry tasks.
• Strong email correspondence skills.
• Proficiency with Microsoft Office Suite including Excel, Outlook, PowerPoint, and Word.
• Experience scheduling appointments and managing calendars.
• Ability to handle multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills.
• Ability to work independently and within a team.
• High attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• High school diploma or equivalent required.

  • Marshall, United States Rose International Full time

    The ideal candidate will be responsible for providing administrative and clerical support to officials, including scheduling appointments, managing calls, taking dictation, and handling various business details. This role requires familiarity with standard practices in the field and the ability to work independently under general...


  • Marshall, United States Randstad Full time

    Job DescriptionJob DescriptionImmediate job opportunity for an Administrative Receptionist to work at the Bayer Soybean Production Facility in Marshall, MO. Bayer works every day to achieve their vision of "Health for all, Hunger for none." That’s why they are making incredible leaps in advancing health and agriculture so that every American can lead...


  • Marshall, United States Carlson & Stewart Refrigeration Full time

    Job DescriptionJob DescriptionThe Office Administrative Assistant performs clerical and administrative duties for the organization to aid the team and management. Essential Functions and Responsibilities:Assist with answering phones, filing, processing mail, scanning, etc.Assist with quality control of reports, billing, dispatches, customers, subcontractors,...


  • Marshall, United States HarveStaff Full time

    Job DescriptionSchedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail.Familiar with standard concepts, practices, and procedures within a particular field.Relies on experience and judgment to plan and accomplish goals. Works under general...


  • Marshall, United States HarveStaff Full time

    Job DescriptionSchedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail.Familiar with standard concepts, practices, and procedures within a particular field.Relies on experience and judgment to plan and accomplish goals. Works under general...


  • Marshall, United States Airswift Full time

    Responsibilities: Schedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail. Performs a variety of tasks. Works under general supervision; typically reports to a supervisor or manager. Will scale trucks in and out, work in SAP, direct calls for...


  • Marshall, Missouri, United States Airswift Full time

    Job Title: Administrative AssistantWe are seeking a highly skilled Administrative Assistant to provide exceptional support to our management team at Airswift. As a key member of our team, you will be responsible for delivering administrative services, managing schedules, and ensuring the smooth operation of our office.Key Responsibilities:Administrative...


  • Marshall, Missouri, United States Rose International Full time

    Administrative Assistant Role at Rose InternationalRose International is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and clerical support to officials.Key Responsibilities:Schedule appointments and manage calendars to ensure seamless coordination and efficient use of time.Provide information to callers...


  • Marshall, United States Advance Services Inc Full time $17 - $19

    Job DescriptionJob DescriptionAdministrative Assistant – Marshall, MOContract through early April – with possible extension·       $17 - $19 hourly – 40 hour work week, on average·       Shift hours - 7:00am - 5:00pm Monday - Friday·       All roles require background check and drug Screen (No THC is tested in pre employment...


  • Marshall, Missouri, United States Beacon Hill Staffing Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Hill Staffing Group.Key ResponsibilitiesSchedule appointments and manage calendarsProvide exceptional customer service and respond to inquiriesTake dictation and prepare correspondencePerform various administrative tasks to support officials...


  • Marshall, Missouri, United States Rose International Full time

    Job SummaryThe ideal candidate will be responsible for providing administrative and clerical support to officials, including scheduling appointments, managing calls, taking dictation, and handling various business details. This role requires familiarity with standard practices in the field and the ability to work independently under general supervision.Key...


  • Marshall, Michigan, United States Infor Full time

    Job Summary:As an Administrative Support Specialist at Infor, you will play a vital role in maintaining the smooth operation of our medical office. Your primary responsibility will be to handle administrative duties, ensuring that our clinical staff can focus on providing exceptional patient care.Key Responsibilities:Administrative Support: Provide...


  • Marshall, Missouri, United States Beacon Hill Staffing Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Hill Staffing Group.Key ResponsibilitiesSchedule appointments and manage calendarsProvide exceptional customer service and respond to inquiriesTake dictation and prepare correspondencePerform various administrative tasks to support officials...


  • Marshall, Missouri, United States Rose International Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and clerical support to our officials. The ideal candidate will have excellent communication and time management skills, with the ability to work independently and as part of a team.Key ResponsibilitiesSchedule appointments and manage calendars...


  • Marshall, Missouri, United States Randstad Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Randstad. As a key member of our front desk team, you will be responsible for providing exceptional customer service and administrative support to our clients and candidates.Key ResponsibilitiesFront Desk Operations: Greet and assist guests,...


  • Marshall, Missouri, United States Randstad Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Randstad. As a key member of our front desk team, you will be responsible for providing exceptional customer service and administrative support to our clients and candidates.Key ResponsibilitiesFront Desk Operations: Greet and assist guests,...


  • Marshall, Michigan, United States IntelliPro Group Inc. Full time

    Job OverviewPosition Title: Administrative Services Specialist/Manager (Bilingual - Mandarin)Employment Type: Full-TimeLocation: On-SiteSalary Range: Total Package $76,000 - $140,000Eligibility: US Citizens/Permanent Residents, No Work Visa Sponsorship ProvidedJob ID: 142625 & 142623We are looking for two meticulous and proactive administrative services...


  • Marshall, Michigan, United States IntelliPro Group Inc. Full time

    Job OverviewPosition Title: Administrative Services Specialist/Manager (Bilingual - Mandarin)Employment Type: Full-TimeLocation: On-SiteCompensation: Total Package $76,000 - $140,000Eligibility: US Citizens/Permanent Residents, No Work Visa Sponsorship ProvidedJob ID: 142625 & 142623We are looking for two meticulous and resourceful administrative services...


  • Marshall, Michigan, United States IntelliPro Group Inc. Full time

    Job OverviewPosition: Administrative Services Specialist/Manager (Bilingual - Mandarin)Type: Full-TimeSalary Range: Total Package $76,000 - $140,000Eligibility: US Citizens/Permanent Residents onlyWe are in search of two meticulous and resourceful administrative services specialists/managers to enhance our operations. This position is essential in supporting...


  • Marshall, United States Axcellence Consulting Full time

    ResponsibilitiesLead the internal service department, manage a team of administrative professionals, and set departmental goals aligned with company objectives.Oversee office operations, meeting coordination, travel arrangements, and front desk activities, ensuring adherence to company policies and efficient processes.Act as the liaison between the...