Administrative Assistant
2 weeks ago
We are in search of an Administrative Assistant to support our team in the Construction/Contractor industry, located in Marshall, Michigan. This role offers a long-term contract employment opportunity and will involve managing essential administrative tasks to aid our Project Manager and Field Supervision team, while also ensuring the smooth operation of our day-to-day activities. This role is 100% onsite in Marshall, MI, Monday-Friday, 8am-5pm, must be able to demonstrate reliability due the long-term nature of the assignment.
Responsibilities:
• Accurately process and verify timesheets from the field team.
• Manage safety documentation, ensuring all paperwork is accurate and organized for electronic filing.
• Maintain a well-organized, clean environment within the onsite job trailer.
• Communicate effectively with the purchasing department regarding office supply needs.
• Provide comprehensive document control support.
• Assist with the administration of daily operations to support onsite team members.
• Respond promptly and professionally to all requests for administrative support.
• Utilize Microsoft Word, Excel, Outlook, and Bluebeam to produce necessary documents as requested.
• Greet and direct guests entering and leaving the job site.
• Perform miscellaneous duties as required, including but not limited to, printing, scanning, copying, and organizing documents.
• Minimum of 2 years of experience as an Administrative Assistant in the Construction/Contractor industry.• Excellent skills in answering inbound and outbound calls.
• Exceptional customer service abilities.
• Proficiency in data entry tasks.
• Strong email correspondence skills.
• Proficiency with Microsoft Office Suite including Excel, Outlook, PowerPoint, and Word.
• Experience scheduling appointments and managing calendars.
• Ability to handle multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills.
• Ability to work independently and within a team.
• High attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• High school diploma or equivalent required.
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