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Office Administrative Assistant

2 months ago

Marshall, United States Carlson & Stewart Refrigeration Full time
Job DescriptionJob Description

The Office Administrative Assistant performs clerical and administrative duties for the organization to aid the team and management.

Essential Functions and Responsibilities:

  • Assist with answering phones, filing, processing mail, scanning, etc.
  • Assist with quality control of reports, billing, dispatches, customers, subcontractors, and vendors.
  • Assist with tracking and coordination of training schedules, certifications, and registrations.
  • Support on-boarding for new teammates.
  • Generate subcontracts, purchase orders, and change orders.
  • Maintain the preventative maintenance administrative contracts through software program.

Required Skills/Abilities:

  • Effective written and oral communication skills
  • Proficiency with office software like Microsoft Office Suite
  • Proficiency with basic accounting and office procedures
  • Effective working independent or as part of a team with proactive attitude
  • Attention to detail
  • Organizational skills

Benefits:

  • Health / Vision / Dental Insurance
  • Vacation and Holiday Pay
  • 401(k) Retirement Plan
  • Short-term and Long-term disability
  • Life insurance
  • Employee referral incentives
  • Annual discretionary bonus
  • Opportunities for professional development and training opportunities



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