Document Control Coordinator

1 week ago


Morristown, Tennessee, United States Brooksource Full time

Job Summary:

We are seeking a highly organized and detail-oriented Document Control Assistant to join our team at Brooksource. As a key member of our Document Controls team, you will play a critical role in supporting Project Managers to deliver high-quality materials and information on engineering projects.

Key Responsibilities:

  • Assist in setting up and managing multiple small projects, and provide support on medium and larger sized projects as needed.
  • Collaborate with the team to establish and maintain standards and procedures for document control.
  • Communicate document system procedures and best practices to team members.
  • Coordinate documents with multiple engineers and stakeholders to meet project needs.
  • Compile and maintain electronic project data books and ensure accurate and up-to-date information.
  • Issue transmittals to clients and vendors, and process vendor submittals in a timely and efficient manner.
  • Pack and distribute electronic documents to clients, vendors, and internal teams as needed.
  • Monitor workflows and identify areas for improvement to optimize project efficiency.

Additional Responsibilities:

  • Work within client document management programs to check out and check back in revisions of engineering drawings, ensuring accurate and up-to-date information.
  • Generate sets of reference drawings for various project site locations, and maintain electronic access to client systems.

Requirements:

  • High school diploma and two years of applicable experience required; college degree preferred.
  • Previous experience working in databases and knowledge of Microsoft Office, including Word, Excel, and Access.
  • Able to accurately enter data and maintain accurate records.


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