Administrative Assistant
1 week ago
This role is part of our Document Controls team, supporting Project Managers to deliver high-quality materials and information on engineering projects.
Key Responsibilities:- Assist in setting up multiple small projects and provide support on medium and larger sized projects as needed.
- Collaborate with the team to establish standards and procedures.
- Communicate document system procedures to team members.
- Coordinate documents with multiple engineers for project needs.
- Compile electronic project data books.
- Issue transmittals to clients and vendors.
- Process vendor submittals.
- Pack electronic documents for clients, vendors, and internal needs.
- Notify appropriate personnel of troubleshooting issues regarding vendors and clients.
- Monitor workflows for the project team.
- Work within client document management programs to check out and check back in revisions of engineering drawings.
- Generate sets of reference drawings for various project site locations.
- Maintain electronic access to client systems.
- High school diploma and two years of applicable experience required. College degree preferred.
- Previous experience working in databases preferred.
- Knowledge of Microsoft Office including Word, Excel, and Access.
- Able to accurately enter data.
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