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Administrative Support Specialist

2 months ago

Hermosa Beach, California, United States City of Hermosa Beach Isai Full time
POSITION SUMMARY

Under general supervision, this role involves assisting with various office functions and performing clerical tasks according to established routines and guidelines. The position requires attention to detail and the ability to manage multiple responsibilities effectively.


KEY RESPONSIBILITIES
  • Compose and format reports, letters, checks, requisitions, and other documents.
  • Respond to phone inquiries and provide routine information to the public.
  • Organize and maintain correspondence, spreadsheets, and reports.
  • Update records and post information accurately.
  • Handle cash transactions and issue receipts as necessary.
  • Prepare and verify payroll documentation.
  • Perform basic arithmetic calculations.
  • Review records and correspondence for accuracy and completeness.
  • Operate various office equipment and technology.
  • Assist in organizing community events and activities.
  • Process applications, permits, licenses, and other documents in accordance with established procedures.
  • Complete tasks accurately and within designated time frames.
  • May be required to manage confidential or sensitive information.
  • Support the Administrative Assistant in all aspects of office management.

QUALIFICATIONS
Knowledge, Skills & Abilities:
  • Familiarity with modern office practices, procedures, and equipment.
  • Proficiency in computer software including Word, Excel, and Outlook.
  • Understanding of business mathematics and proper grammar.
  • Strong organizational and multitasking skills.

Education and Experience:

High school graduation or equivalent, supplemented by coursework in office practices. Prior clerical experience is preferred. Typing proficiency of at least 35 words per minute is required.


Licenses/Certificates:

A valid Class C California Driver's License with a clean driving record is necessary and must be maintained throughout employment.


The City of Hermosa Beach prioritizes the health and safety of its workforce and community. In line with this commitment, all staff members are required to be fully vaccinated against COVID-19, with exceptions available for medical or religious accommodations.


The City is dedicated to fostering a diverse, equitable, and inclusive work environment, ensuring mutual respect and equal employment opportunities for all staff members and applicants.