Grant Management Specialist
1 week ago
Position Overview:
The Fund Development Manager plays a crucial role in enhancing the financial sustainability of Bay Area Community Health. Reporting directly to the Development Director, this position encompasses two primary functions: 1) orchestrating the organization’s grant development and management processes, and 2) facilitating key planning and execution initiatives within the organization.
Key Responsibilities:
Program Planning and Development (35%):
- Collaborate with the Development Director to identify strategic priorities for the health center and formulate action plans to assess funding requirements, gather relevant data, and form project teams.
- Leverage specialized knowledge of programs to foster growth opportunities through funding.
- Engage with both internal and external stakeholders to design programs and budgets by analyzing data to identify community needs and potential program expansions.
- Monitor current healthcare trends and relevant statistics to inform planning activities.
- Assist the Development Director in creating project worksheets for new initiatives and implementation plans for all newly acquired program funding.
- Conduct systematic check-ins with new program staff to ensure adherence to funder guidelines.
Grants Management and Oversight (65%):
- Lead and communicate health center program planning priorities to the Development Grants team.
- Work alongside the Development Director to establish, implement, and oversee grant administration policies and procedures.
- Direct the development and execution of an electronic grants administration system to ensure timely management of grant awards and reporting.
- Maintain a comprehensive understanding of all grant and program contracts acquired by the organization.
- Track essential Health Center Program requirements and deadlines, collaborating with the Chief Executive Officer to formulate and monitor action plans related to Notice of Awards.
- Oversee the negotiation and acceptance process for grants/contracts, ensuring compliance with reporting requirements.
- Regularly monitor grant contract deliverables, documenting and communicating any issues to the Development Director.
- Review and authorize grant proposal packets prior to submission for final approval.
- Prepare monthly status reports for the Executive Management Team as assigned.
- Collaborate with grant project/program staff to prepare contract budget modifications.
- Work with financial staff to monitor contract expenditures and suggest necessary budget reallocations.
- Utilize research tools to identify current and prospective funding opportunities from government, foundations, and corporations, providing recommendations for potential funders.
- Maintain a detailed inventory of renewable and new funding opportunities aligned with the Planning and Development/Grants strategy.
- Supervise and train Planning volunteers and interns.
Additional Responsibilities:
- Participate in relevant meetings and workshops as required.
- Support the Development Department with fundraising activities as needed.
- Provide supervision and training for Grant writers and interns.
- Adapt work schedule as necessary to meet organizational needs.
- Perform other duties as assigned by the Development Director.
Qualifications:
Required:
- Bachelor's degree or equivalent experience.
- A minimum of 4 years of direct experience in grant development, planning, and managing grant-funded programs within a non-profit context.
- Proficient in grant writing, including federal and county grants.
- Experience in budget development, management, and reporting.
- High proficiency in MS Office and exceptional grant writing capabilities.
Preferred:
- Familiarity with Policy Information Notice 98-23: Health Center Program Expectations.
- Multi-lingual/multi-cultural skills are advantageous.
- Experience in supervising volunteers or interns.
Critical Success Factors:
- Ability to work independently and make informed decisions with minimal supervision.
- Effective oral and written communication skills.
- Strong interpersonal skills to lead teams and collaborate effectively.
- Commitment to confidentiality and HIPAA compliance.
- Excellent customer service orientation in all interactions.
- Strong problem-solving, organizational, and multitasking abilities with attention to detail.
- Capacity to manage multiple projects simultaneously.
- Respect for and ability to work with diverse populations.
- Proficiency in Microsoft Office, Donor Perfect, and internet research.
- Ability to analyze information, draw conclusions, and solve problems.
- Competence in gathering data, compiling information, and preparing reports.
- Experience in supervising personnel, including work allocation, training, evaluation, and conflict resolution.
- Participation in the development and implementation of organizational policies and objectives.
Work Conditions:
This role may require local travel to various sites and could involve demanding workloads, necessitating professionalism and confidentiality.
Physical Demands:
- Typical office environment involving sitting, walking, and standing; regular bending and stretching; and lifting.
- Manual dexterity for standard office equipment and computer use.
- Reading and writing to ensure accuracy in records.
- Ability to read, sort, check, count, and verify numerical data.
- Mathematical aptitude for account balancing and analysis.
Supervision:
Responsible for overseeing Grant Writers and Development Specialists.
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