Grant Management Specialist

2 weeks ago

San Jose, California, United States Bay Area Community Health Full time

Position Overview

Under the guidance of the Development Director, the Fund Development Manager plays a crucial role in two primary areas: 1) crafting and managing the organization's grant development and oversight process, and 2) facilitating key planning and execution initiatives. This role requires leveraging extensive knowledge of Bay Area Community Health's programs, project management, and program administration methodologies to spearhead health center grant management activities, ensuring timely and precise development and submission of grant reports while adhering to funder requirements.

Key Responsibilities

Reporting to the Development Director, the Fund Development Manager is responsible for a range of complex, professional, analytical, and confidential development services. Key duties include:

Program Planning, Development, and Execution (35%)

  • Collaborate with the Development Director to pinpoint health center priorities and formulate action plans to assess funding needs, gather relevant data, and assemble project teams.
  • Utilize specialized knowledge to enhance program and service development opportunities through funding.
  • Engage with internal and external stakeholders to design programs and budgets by analyzing data to identify community needs and opportunities for program expansion.
  • Monitor current healthcare trends and relevant statistics essential for planning activities.
  • Assist the Development Director in creating project worksheets for new initiatives and implementation plans for all newly acquired program funding.
  • Conduct systematic check-ins with new program staff to ensure adherence to funder guidelines.

Grant Development and Oversight (65%)

  • Oversee and communicate health center program planning priorities to the Development Grants team.
  • Collaborate with the Development Director to establish, implement, and monitor grant administration policies and procedures.
  • Lead the development and implementation of an electronic grants administration system to ensure timely entry and management of grant awards and reporting.
  • Maintain a comprehensive understanding of all grant and program contracts acquired by Bay Area Community Health.
  • Track key Health Center Program requirements and deadlines, working with senior leadership to develop and monitor action plans related to Notice of Awards.
  • Oversee the negotiation and acceptance process for grants/contracts, ensuring compliance with reporting requirements.
  • Regularly monitor grant contract deliverables, communicating and documenting issues for the Development Director's attention.
  • Review and approve grant proposal packets prior to submission for final review and approval.
  • Prepare monthly status/progress reports for the Executive Management Team as assigned.
  • Collaborate with grant project/program staff to prepare contract budget modifications.
  • Work with financial staff to monitor contract expenditures and propose necessary allocation adjustments.
  • Utilize research tools to identify current and prospective funding opportunities from government, foundations, and corporations, providing recommendations for potential funders.
  • Maintain a comprehensive inventory of renewable and new funding opportunities aligned with the Planning and Development/Grants strategy.
  • Supervise and train Planning volunteers and interns.

Additional Responsibilities:

  • Participate in relevant meetings and workshops.
  • Assist the Development Department with fundraising activities as needed.
  • Supervise Grant writers and interns.
  • Work flexible hours as necessary.
  • Perform other duties as assigned by the Development Director.

Qualifications:

Required Education and Experience

  • Bachelor's degree or equivalent professional experience.
  • 4+ years of direct experience in grant development, planning, and managing grant-funded programs within a non-profit setting.
  • Proficient in grant writing, including federal and county grants.
  • Experience in budget development, management, and reporting.
  • High proficiency in MS Office and exceptional grant writing skills.

Preferred Qualifications:

  • Familiarity with Policy Information Notice 98-23: Health Center Program Expectations.
  • Multi-lingual/multi-cultural skills are a plus.
  • Experience in supervising volunteers or interns.

Critical Success Factors:

  • Ability to work independently and make decisions with minimal supervision.
  • Effective oral and written communication skills.
  • Strong interpersonal skills for leading teams and collaborative work.
  • Commitment to confidentiality and HIPAA compliance.
  • Excellent customer service and client interaction philosophy.
  • Strong problem-solving, organizational, and multitasking abilities with attention to detail.
  • Capability to manage multiple projects simultaneously.
  • Respect for and appreciation of diverse populations.
  • Proficiency in Microsoft Office, Donor Perfect, and online research.
  • Ability to analyze information, draw conclusions, and solve problems.
  • Skilled in data gathering, compiling information, and report preparation.
  • Experience in supervising personnel, including work allocation, training, evaluation, and motivation.
  • Involvement in developing and implementing policies and objectives to achieve organizational goals.

Work Conditions:

Local travel may be required to visit other sites, and the workload can be demanding, necessitating professionalism and confidentiality.

Physical Demands:

  • Typical office environment involving sitting, walking, and standing; regular bending and stretching; and occasional lifting.
  • Manual dexterity for standard office equipment and computer use.
  • Reading and writing for accuracy in record review.
  • Ability to read, sort, check, count, and verify numerical data.
  • Mathematical aptitude for account balancing and analysis.

Supervision:

Responsible for overseeing Grant Writers and Development Specialists.

  • Grant Management Specialist

    1 week ago

    San Jose, California, United States Bay Area Community Health Full time

    Position Overview:The Fund Development Manager plays a crucial role in enhancing the financial sustainability of Bay Area Community Health. Reporting directly to the Development Director, this position encompasses two primary functions: 1) orchestrating the organization’s grant development and management processes, and 2) facilitating key planning and...

  • Grants Accounting Manager

    21 hours ago

    San Jose, California, United States Jobot Full time

    Job SummaryWe are seeking a highly motivated and experienced Accounting and Grants Manager to join our dynamic team in the Non-Profit industry. The successful candidate will be responsible for managing all aspects of grants, including billing, invoicing, collections, assisting with budget preparation, and account reconciliation.Key ResponsibilitiesOversee...

  • Grant Writing Specialist

    4 days ago

    San Diego, California, United States International Rescue Committee Full time

    Job SummaryThe International Rescue Committee is seeking a highly motivated and detail-oriented Grants Management Intern to join our team in San Diego, CA. As a Grants Management Intern, you will have the opportunity to gain hands-on experience in grant management, proposal development, and stakeholder analysis.Key ResponsibilitiesAssist in the development...

  • Grant Writing Specialist

    2 days ago

    San Francisco, California, United States Geosyntec Consultants Full time

    Job SummaryWe are seeking a highly skilled Grant Writing Specialist to join our team at Geosyntec Consultants. As a key member of our Grant Services practice, you will be responsible for researching and analyzing grant opportunities, developing compelling grant proposals, and ensuring timely submission of applications.Key ResponsibilitiesGrant Research and...

  • Grants Management Professional

    4 days ago

    San Diego, California, United States International Rescue Committee Full time

    Job SummaryThe International Rescue Committee is seeking a highly motivated and detail-oriented Grants Management Intern to join our team in San Diego, CA. As a Grants Management Intern, you will have the opportunity to gain hands-on experience in grant management, proposal development, and stakeholder analysis.Key ResponsibilitiesAssist in building and...

  • Grants and Contracts Manager

    2 days ago

    San Francisco, California, United States Huckleberry Youth Programs Full time

    Job SummaryHuckleberry Youth Programs is seeking a highly skilled Grants and Contracts Specialist to join our Finance team. As a key member of our team, you will be responsible for managing grants and contracts, ensuring compliance with funding agency requirements, and providing financial support to our programs.Key ResponsibilitiesManage full-cycle fiscal...

  • Business Development Specialist

    1 week ago

    San Diego, California, United States Jacob Grant Property Management Full time

    Job DescriptionOur company, Jacob Grant Property Management, is seeking a highly motivated and experienced Sales and Risk Consultant to join our team. As a Sales and Risk Consultant, you will be responsible for developing new business opportunities and managing existing client relationships.Key Responsibilities:New Business Development: Identify and pursue...

  • Business Development Specialist

    1 week ago

    San Diego, California, United States Jacob Grant Property Management Full time

    Job DescriptionOur company, Jacob Grant Property Management, is seeking a highly motivated and experienced Sales and Risk Consultant to join our team. As a Sales and Risk Consultant, you will be responsible for developing new business opportunities and managing existing client relationships.Key Responsibilities:New Business Development: Identify and pursue...

  • Experienced Grants Management Specialist

    2 weeks ago

    San Francisco, California, United States Guardians of Honor LLC Full time

    Job OverviewGuardians of Honor LLC is a dedicated management consulting firm with a focus on supporting federal initiatives. We are seeking a dynamic and skilled professional with extensive experience in Federal Grants Management to enhance our operations.The ideal candidate will possess a proven history of independently overseeing the daily functions of...

  • Specialist in Grant Financial Management

    2 weeks ago

    San Diego, California, United States Jewish Family Service Full time

    Position Title: Grant Financial Analyst Organization: Jewish Family Service of San Diego Department: Accounting Position Type: Full-Time (hours/week), Exempt Work Setting: Onsite Reports To: Grant and Revenue Manager Pay Range: $68,000-$70,000/year Total Compensation: In addition to standard pay, compensation for this position includes: Comprehensive,...

  • Grants and Accounting Supervisor

    2 weeks ago

    San Jose, California, United States Jobot Full time

    Be part of a meaningful mission This position is hosted by: Jobot Salary: $100,000 - $120,000 per year About Us: A well-established non-profit organization dedicated to enhancing community welfare. Why Consider This Role? Become a vital part of a remarkable non-profit focused on community empowerment. Position Overview Role Summary:We are seeking a driven...

  • Grants Management Specialist II

    2 weeks ago

    San Diego, California, United States Calibr Full time

    POSITION TITLE: Grants Administrator II ABOUT US Calibr-Skaggs Institute for Innovative Medicines, a pioneering nonprofit translational research institute, is committed to advancing the next generation of therapeutics. Established on the belief that the development of new treatments can be expedited by integrating top-tier biomedical research with...

  • Grants and Accounting Supervisor

    2 weeks ago

    San Jose, California, United States Jobot Full time

    Be part of a meaningful mission This position is hosted by: Jobot Salary: $100,000 - $120,000 per year About Us: We are a well-established Non-Profit organization dedicated to enhancing our community's well-being. Why Work With Us? Become a vital part of a remarkable Non-Profit focused on empowering individuals and fostering community growth. Position...

  • Grants and Accounting Supervisor

    2 weeks ago

    San Jose, California, United States Jobot Full time

    Become a part of a meaningful mission This opportunity is hosted by Jobot. Salary: $100,000 - $120,000 per year About Us: We are a well-established Non-Profit organization dedicated to enhancing our community's welfare. Why Work With Us? Be a part of an exceptional Non-Profit that aims to uplift our community. Position Overview We are seeking a driven and...

  • Grant Compliance and Accounting Specialist

    7 days ago

    San Diego, California, United States Jewish Family Service Full time

    Job SummaryWe are seeking a highly skilled Grant Compliance and Accounting Specialist to join our team at Jewish Family Service of San Diego. As a key member of our organization, you will play a critical role in ensuring our compliance with government contracts and grants.About the RoleThis is a challenging and rewarding opportunity for a professional with a...

  • Grant Management Coordinator

    2 days ago

    San Marcos, California, United States San Marcos Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our Grant Management team in San Marcos. The successful candidate will be responsible for maintaining accurate records, coordinating grant applications, and providing exceptional administrative support to our team.Key ResponsibilitiesCoordinate the...

  • Grants Specialist

    3 days ago

    San Francisco, California, United States University of California Full time

    About the RoleThe University of California, San Francisco (UCSF) is seeking a highly skilled Grants Specialist to join our Research Management Services team. As a key member of our team, you will play a critical role in supporting the research administration process, ensuring compliance with regulatory requirements, and providing exceptional customer service...

  • Grant Management Coordinator

    2 weeks ago

    San Francisco, California, United States University of California , San Francisco Full time

    Grant Management Coordinator at University of California, San FranciscoFull TimePosition Overview: Accountable for overseeing financial operations and grant administration prior to the allocation of funds Facilitates the proposal development process in partnership with academic staff Evaluates budget proposals, comprehends submission criteria, and identifies...

  • Grant Accounting Specialist

    1 week ago

    San Diego, California, United States Eastridge Full time

    Job SummaryEastridge Workforce Solutions is seeking a highly skilled Grant Accountant to join our team. As a key member of our accounting department, you will be responsible for ensuring the accurate and timely management of grants and financial reports.Key ResponsibilitiesFinancial Analysis: Conduct detailed analyses, reviews, and audits of assigned...

  • Grant Accounting Specialist

    1 week ago

    San Diego, California, United States Eastridge Full time

    Job SummaryEastridge Workforce Solutions is seeking a highly skilled Grant Accountant to join our team. As a key member of our accounting department, you will be responsible for ensuring the accurate and timely management of grants and financial resources.Key ResponsibilitiesFinancial Analysis and ReportingConduct detailed financial analyses and reviews of...