Event Coordinator

23 hours ago

Bentonville, Arkansas, United States Ropeswing Hospitality Group Full time
About the Role

We are seeking a highly motivated and organized Event Manager to join our team at Ropeswing Hospitality Group. As an Event Manager, you will be responsible for planning, coordinating, and executing events that align with our company's mission and values.

Key Responsibilities
  • Member Events:
    • Collaborate with cross-functional teams to develop a monthly events calendar and theme.
    • Ensure effective internal communication of upcoming events and needs.
    • Oversee all aspects of event planning, including venue selection, vendor management, and logistics.
    • Manage relationships with third-party vendors and act as liaison between Ropeswing and outside contractors.
    • Strategize with the marketing team to promote events and programs.
    • Book artists, performers, and instructors, and negotiate prices within the monthly events budget.
    • Proactively handle any issues and troubleshoot problems.
    • Collect event details, including date, time, description, capacity, and location.
    • Create event collateral, including presentations, printed materials, and swag.
    • Enter event information into our event management system.
    • Schedule and publish notifications for each event.
    • Ensure the setup and take down for events, including furniture and AV equipment.
    • Manage post-event follow-up and reporting.
    • Directly supervise the Event Producer and assign tasks to ensure event success.
  • Private Events:
    • Process intake requests, produce quotes, and estimates for private events.
    • Act as a representative of the F&B team when coordinating menu, setup, and execution of private events.
    • Create and share internal banquet event orders and run of show outlines.
    • Manage calendars to prevent double booking.
    • Collaborate with other departments to curate, promote, and sell packaged events.
    • Ensure compliance with insurance, legal, health, and safety obligations.
    • Conduct post-event follow-up and reporting.
    • Manage relationships and encourage re-booking.
    • Create contracts, take deposits, and collect final confirmation.
    • Continuously communicate across departments.
    • Self-manage and adhere to company policies and procedures.
Requirements
  • Experience in managing and leading a team toward a common goal, providing coaching, training, and empowering growth in team members.
  • At least two years of event/project/programming curation, planning, and management experience.
  • Excellent communication skills, including writing and proof-reading skills.
  • Strong computer skills and the ability to monitor numerous software tasks.
  • High energy, positive, professional attitude, and a commitment to delivering exceptional results.
  • Strong time management skills and ability to manage concurrent tasks efficiently.
  • Possesses strong qualities of integrity, credibility, and commitment to company mission.
  • Excellent prioritizing skills, strong organizational ability, time management, and detail orientation.
What We Offer
  • A smoke-free environment for all guests and employees.
  • A commitment to wellness in the community.
  • A diverse and inclusive work environment.
  • A competitive salary and benefits package.
  • Opportunities for professional growth and development.

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