Office Coordinator
2 weeks ago
Salary: $20.00/hour
Job Title: Administrative Assistant
Reports To: Executive Assistant
Status: Part-Time, Non-exempt
Hours: Monday – Friday, 1pm - 5pm
Role SummaryThe Administrative Assistant plays a crucial role in facilitating the operations of the Water for Good organization by providing essential administrative support, managing office functions, and performing reception duties, along with various other responsibilities as required. This position demands adaptability as tasks may span across different departments.
Key Responsibilities- Assist the Water for Good team with office management tasks, which may include:
- Collaborating with the office landlord to ensure a well-maintained workspace, including the upkeep of supplies, furniture, and equipment.
- Overseeing general office maintenance and support.
- Managing the collection, organization, and distribution of mail.
- Coordinating logistics and hospitality for office meetings and events.
- Running errands as needed.
- Proofreading and printing documents.
- Providing cross-departmental support for administrative tasks.
- Handling general inquiries via email and phone, including returning voicemails.
- Assisting the Donor Relations and Finance teams with check deposits, accounts payable processes, and petty cash management.
- Supporting the Executive Assistant with preparations for Board of Directors meetings.
- Offering administrative assistance to the Senior Leadership team as required.
- Facilitating travel arrangements when necessary.
- Executing other administrative and office tasks as assigned.
Required:
- A strong commitment to the mission of Water for Good, focusing on serving vulnerable communities and addressing the global water crisis.
- At least 1 year of administrative experience in an office setting or a related field.
- Quick learner with new technologies.
- Ability to maintain confidentiality regarding sensitive information.
- Highly organized with strong attention to detail.
- Proficient in Microsoft Office applications.
- Excellent verbal and written communication skills.
- A valid driver's license.
- Eligibility to work in the United States without sponsorship.
Preferred:
- 1-2 years of experience with project management and communication tools such as Asana and Microsoft Teams.
- Bachelor's degree from an accredited institution.
- Ability to sit for extended periods while working at a desk and using a computer.
- Capability to lift up to 25 pounds as needed.
Minimal travel, less than 10%.
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