Finance and Administrative Specialist

2 weeks ago


Oklahoma City, Oklahoma, United States University of Oklahoma Full time
Job Overview - Administrative Finance Coordinator

Position Summary:
This role is essential in providing comprehensive administrative and financial support within a department or college. The successful candidate will engage in various tasks including accounting, financial analysis, payroll management, project coordination, and event organization.

Key Responsibilities:
  1. Manage departmental financial accounts and ensure accurate reconciliation of monthly financial statements.
  2. Prepare cost certification reports and monitor expenditures to ensure compliance with budgetary guidelines.
  3. Establish new vendor accounts and verify that invoices are allocated to the correct financial accounts.
  4. Handle cash deposits for specialized accounts and oversee budget and grant management.
  5. Analyze financial procedures and recommend improvements to enhance efficiency.
  6. Act as the payroll coordinator, ensuring accurate collection and processing of timesheets and leave tracking.
  7. Facilitate project coordination, requiring independent action and specialized knowledge.
  8. Assist in the hiring and training of new staff, ensuring all paperwork is completed accurately.
  9. Perform administrative tasks such as supply ordering, travel arrangements, and meeting coordination.
  10. Support faculty with various administrative needs, including travel and funding requests.

Qualifications:
Education:
Bachelor's Degree in Accounting, Finance, Business Management, or a related discipline. Equivalent experience may be considered in lieu of a degree.

Skills Required:
  • Proficient in office procedures and accounting practices.
  • Strong knowledge of Microsoft Office Suite, particularly Excel, Outlook, and Word.
  • Excellent interpersonal and communication skills.
  • Ability to manage multiple tasks efficiently and meet deadlines.
  • Detail-oriented with a focus on accuracy in data management.

Working Environment:
Standard office setting requiring prolonged periods of sitting and effective communication. The role may involve repetitive tasks and necessitates a high level of organization and initiative.

Commitment to Diversity:
The University of Oklahoma is dedicated to fostering an inclusive environment that values diversity and promotes respect among all community members. We encourage applications from individuals of all backgrounds and experiences.

  • Oklahoma City, Oklahoma, United States University of Oklahoma Full time

    Job Overview - Administrative and Finance CoordinatorPosition Number:241929Department:Dept of PediatricsJob Type:Full-timeWork Schedule:Monday - FridayWork Environment:OnsiteSalary Range:Targeted salary of $50,300, commensurate with experienceBenefits:YesRequired Documents:ResumePosition Summary:The University of Oklahoma is seeking an Administrative and...


  • Oklahoma City, Oklahoma, United States Dental Company Full time

    Job DescriptionWe are looking for a dedicated Finance Administrative Assistant with exceptional attention to detail.Key Responsibilities:Manage accounts payable and receivable.Perform financial reconciliations.Handle customer service inquiries.Process insurance claims.Record journal entries.Support management with various administrative...

  • Finance Specialist

    2 weeks ago


    Oklahoma City, Oklahoma, United States Catania Oils Full time

    Catania Oils is a family-owned enterprise with a legacy spanning over a century and four generations. We are a prominent processor and packager of edible oils based in Ayer, MA. Our mission is to deliver innovative, high-quality products to our clients in an efficient, economical, and environmentally sustainable manner. We seek dedicated individuals who are...


  • Oklahoma City, Oklahoma, United States Brigham and Women's Hospital Full time

    Job Overview - Healthcare Administrative Support SpecialistThis position offers a remote work opportunity with occasional onsite team meetings.Brigham and Women's Hospital is a leading institution in the healthcare sector, committed to delivering exceptional patient care and innovative health solutions.As part of our esteemed organization, you will be...


  • Oklahoma City, Oklahoma, United States ProPivotal Full time

    Affordable Housing Accountant – Real Estate$70-80k/yrJoin a committed team of financial professionals as a specialist in Affordable Housing and HUD administration. Our organization is enhancing its financial management systems through the transition to Yardi.We offer a competitive salary range of $70-80k/yr, a flexible hybrid work arrangement (2 days in...


  • Oklahoma City, Oklahoma, United States Oklahoma State University-Oklahoma City Full time

    Position Details Req ID: req18146 Position Title: Operations Administrative Specialist Position Type: Staff Full-Time Position Number: FS9911 OSU Campus: Oklahoma City Department: Operations VP Location Address: 900 N Portland AveOklahoma City, Oklahoma, 73107United States Hiring Supervisor: Mike Widell Hiring Range: (Contingent upon available funding): ,...


  • Oklahoma City, Oklahoma, United States Stand-By Personnel Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Stand-By Personnel. As a key member of our front desk team, you will provide exceptional customer service, manage administrative tasks, and ensure seamless order fulfillment.Key Responsibilities:Customer Service: Greet and welcome visitors...


  • Oklahoma City, Oklahoma, United States Paycom Full time

    About the RoleThe Paycom Contract Specialist I is a key member of our legal department, responsible for assisting in the administration, implementation, and quality control of contracts. This role involves reviewing signed agreements for new and existing clients, as well as performing various administrative duties and filings.Key ResponsibilitiesManage large...


  • Oklahoma City, Oklahoma, United States Fun Town RV Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Fun Town RV. As an Office Operations Coordinator, you will play a critical role in ensuring the smooth operation of our office and providing exceptional customer service to our clients.Key Responsibilities:Administrative Support: Provide...


  • Oklahoma City, Oklahoma, United States Restorative Alternative Wellness, Inc. Full time

    About Restorative Alternative Wellness, Inc. Restorative Alternative Wellness, Inc. is a dedicated and compassionate mental health facility committed to providing comprehensive care and support to individuals facing mental health challenges. We strive to create a welcoming and supportive environment for both our clients and staff. Job Summary We are seeking...


  • Oklahoma City, Oklahoma, United States NRG Park Full time

    Company Overview:ASM Global is a leader in the management of public assembly facilities, providing exceptional services in a dynamic environment.Position Summary:We are currently seeking a qualified Senior Accountant to join our finance team at NRG Park. This role is essential in overseeing various financial operations and ensuring compliance with...


  • Oklahoma City, Oklahoma, United States Mercy Full time

    About Us: At Mercy, we are dedicated to a mission that embodies a healing ministry through our compassionate care and outstanding service. We recognize that every individual brings unique talents and skills, and we strive to create careers that align with these gifts. Our commitment to excellence has earned us recognition as one of the "Top 100 Places to...


  • Oklahoma City, Oklahoma, United States Delaware Nation Industries Full time

    Position Overview:The Human Resources Administrative Specialist at Delaware Nation Industries acts as a vital support professional for the HR department. This role is instrumental in facilitating employee onboarding, maintaining comprehensive employee records, ensuring the integrity of the HRIS system, and providing technical HR assistance to colleagues.Key...


  • Oklahoma City, Oklahoma, United States Crystal Springs Full time

    Join Our Team at Crystal Springs!We are excited to announce an opening for a full-time HR Administrative Specialist within our Human Resources Department. We are looking for a dynamic and enthusiastic individual to become a part of our dedicated team.This role will provide essential administrative support to the HR Department, including:Maintaining the HRIS...


  • Oklahoma City, Oklahoma, United States Cooper Auto Group Full time

    Job Description2023 Oklahoman Top Workplace 2024 USA Today Top WorkplaceJoe Cooper Ford of Edmond is accepting applications for an Automotive Retail Finance & Insurance Secretary. The position is responsible for a wide range of duties related to processing financing and insurance transactions for vehicle purchases.Work closely with Finance Managers and...


  • Oklahoma City, Oklahoma, United States Awm Math Full time

    Position OverviewAwm Math is seeking to appoint a Lead Educator in Mathematical Finance. This role will report directly to the Department Chair and will be responsible for managing and directing the Master of Arts (MA) Program in Mathematics with a focus on the Mathematics of Finance, in collaboration with the Departments of Mathematics and Statistics. This...


  • Oklahoma City, Oklahoma, United States Delaware Nation Industries Full time

    Position Overview:The Human Resources Administrative Specialist at Delaware Nation Industries plays a crucial role in providing essential support to the HR department. This position is responsible for assisting with the onboarding of new employees, maintaining comprehensive employee records, ensuring the accuracy of the Human Resources Information System...


  • Oklahoma City, Oklahoma, United States Core-Mark Full time

    Company Overview:Core-Mark is a prominent leader in providing fresh and broadline solutions tailored for the convenience retail sector. Renowned for empowering its customers, employees, and communities, Core-Mark stands as the largest and most comprehensive marketer of consumer goods across North America, delivering a wide array of products, programs, and...


  • Oklahoma City, Oklahoma, United States City of Oklahoma City Full time

    Job SummaryThe City of Oklahoma City is seeking a highly skilled Administrative Specialist to join our Public Transportation and Parking Department. As a key member of our Administrative Division, you will play a vital role in supporting the department's operations and contributing to the success of our organization.Key ResponsibilitiesIdentify problems,...

  • Senior Lecturer

    4 days ago


    Oklahoma City, Oklahoma, United States Wsuf Full time

    About the RoleWe are seeking a highly qualified and experienced Senior Lecturer to join our team at Wsuf. As a Senior Lecturer, you will play a key role in delivering high-quality teaching and research in the field of Finance and Accounting.Key ResponsibilitiesDeliver teaching in different levels of training programs, including undergraduate and postgraduate...