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Administrative Support Specialist

2 months ago

Oklahoma City, Oklahoma, United States Stand-By Personnel Full time

Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Stand-By Personnel. As a key member of our front desk team, you will provide exceptional customer service, manage administrative tasks, and ensure seamless order fulfillment.

Key Responsibilities:

  • Customer Service: Greet and welcome visitors and employees in a professional and friendly manner.
  • Administrative Support: Manage front desk duties, answer and direct incoming calls, and distribute mail and packages.
  • Order Fulfillment: Accurately pick items from shelves, pack items securely, and report any damaged or missing items.
  • Team Collaboration: Work collaboratively with colleagues to achieve team goals and objectives.
  • Administrative Tasks: Assist with tasks such as photocopying, filing, and data entry.
  • Calendar Management: Schedule appointments and maintain calendars.
  • Meeting Coordination: Coordinate meeting room reservations and ensure smooth logistics.

Requirements:

  • Experience: Minimum 1 year of experience in a similar role (3 years preferred).
  • Physical Demands: Ability to squat, sit, stand, walk, reach daily, and as needed to perform all job functions.
  • Work Environment: Ability to work in a fast-paced environment and adapt to changing priorities.
  • Education: High School Diploma or Equivalent.