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Finance and Administrative Specialist
2 months ago
Position Number:
241929
Department:
Dept of Pediatrics
Job Type:
Full-time
Work Schedule:
Monday - Friday
Work Environment:
Onsite
Salary Range:
Targeted salary of $50,300, commensurate with experience
Benefits:
Yes
Required Documents:
Resume
Position Summary:
The University of Oklahoma is seeking an Administrative and Finance Coordinator to provide essential support to our academic department. This role encompasses a variety of administrative and financial responsibilities, including accounting, financial analysis, payroll management, project coordination, and event planning.
Key Responsibilities:
- Oversee departmental financial accounts and ensure accurate reconciliation of monthly financial statements.
- Prepare cost spending certification reports and monitor budget compliance.
- Manage vendor setups and ensure proper invoice processing.
- Conduct cash deposits into designated accounts and maintain grant administration.
- Analyze financial procedures and propose enhancements for efficiency.
- Serve as the payroll coordinator, managing time sheets and payroll entries.
- Coordinate departmental projects requiring initiative and specialized knowledge.
- Assist with personnel matters, including new employee onboarding and training.
- Perform administrative tasks such as supply ordering, travel arrangements, and meeting coordination.
- Support faculty with purchasing, travel, and funding requests.
Qualifications:
Education:
Bachelor's Degree in Accounting, Finance, Business Management, or a related discipline.
Experience:
48 months of relevant experience may substitute for the degree requirement.
Skills:
Proficient in office procedures and accounting processes, with a strong command of Microsoft Office Suite (Outlook, Excel, Word). Excellent interpersonal skills and the ability to work collaboratively in a team environment. Strong organizational skills and attention to detail are essential for managing multiple projects and deadlines.
Working Conditions:
Physical:
Ability to sit for extended periods and engage in repetitive motions.
Environmental:
Standard office setting.
Commitment to Diversity:
The University of Oklahoma is dedicated to fostering an inclusive environment that values respect, civility, and diversity among its community members.
