Administrative Assistant

1 day ago


Rio Verde, Arizona, United States AAM LLC Full time
Job Title: Onsite Administrative Assistant

Trilogy at Verde River in Rio Verde is a resort-style community located in the farthest northeast area of the Valley, surrounded by the pristine natural desert of the Tonto National Forest and access to the Verde River. The community features a 30,000 square foot clubhouse, resort-style pool, recreation center, spa, restaurants, and an 18-hole golf course.

Job Summary:

We are seeking an experienced and detail-oriented Onsite Administrative Assistant to provide daily customer service to homeowners, behind-the-scenes office organization, and administer several in-house tracking programs. The ideal candidate will have excellent communication skills, be able to multitask, and work efficiently in a fast-paced environment.

Key Responsibilities:
  • Perform a wide range of administrative duties to enforce community Covenants, Conditions & Regulations (CC&Rs) and provide administrative support as directed by the On-site Community Manager and other on-site staff members.
  • Develop a working relationship with management and residents, extending top-notch customer service and problem resolution via phone and face-to-face interaction.
  • Work within several software platforms for resident services and management tracking, maintaining accurate and current association records.
  • Assist with lot and community inspections of common areas according to AAM's management contract.
Requirements:
  • Ability to multitask and prepare and process large amounts of administrative and customer request items while being detail-oriented.
  • Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
  • Exceptional organization and tracking skills, with the ability to function efficiently in a fast-paced, demanding environment.
  • Ability to proficiently utilize computer programs and database systems, including Microsoft Office, internet, and e-mail systems.
  • Ability to interact and work positively and effectively with homeowners and staff at all levels.
Work Environment:

The Onsite Administrative Assistant will primarily work in an office setting, utilizing a computer, and may be required to lift boxes, fill paper trays, and perform other minor physical office-related tasks. Walking/driving through the community to assist in lot and common area inspections may also be required.


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