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Bilingual HR/Administrative Assistant

2 months ago

Del Rio, United States GAS Global Full time

Job Summary

As a Project Clerk, you will provide administrative support to members of a specific project, department, and division while promoting teamwork and creativity by encouraging effective communication.


Job Description

  • Manage and support recruitment strategies and execution including workforce planning, staffing schedules and hiring.
  • Completes other administrative and HR clerical functions as needed for the project.
  • Set up and conduct weekly orientations to lead effective on-boarding process, including paperwork, applications, documentation and maintaining employment files
  • Assists with new hire onboarding processes, forms, and documentation.
  • Complete I-9s for craft hires and staff transfers (as applicable)
  • Order and distribute craft hiring/ benefit packets
  • Sorting and distribution of pay stubs
  • Update HR and business reporting on an ongoing basis.
  • Maintain required employment posters and affirmative action binder.
  • Provide clerical and administrative support for multiple departments.
  • Greet visitors, organize and arrange meetings, report generation, data entry, schedule conference rooms and set up catered meals.
  • Prepare outgoing mail and correspondence, including e-mails and faxes.
  • Provide reception support.
  • Coordinates and arranges meetings, prepares meeting agendas, assists with setup/cleanup, and creates PowerPoint presentations as requested.
  • Acts as the first point of contact for employee questions regarding policies, procedures, and resources on the project.
  • Manages Form I-9 and E-Verify processes for all US new hires while ensuring compliance with employment authorization requirements.
  • uploading new documents and maintaining/creating templates.
  • Fills out and submits expense reports, ensuring all transactions are accounted for.


Skills Required

  • At least 1 year of administrative/clerical experience, construction industry experience a plus
  • Bilingual in English and Spanish is required
  • Proficient in Microsoft Office
  • Knowledge and experience in SharePoint is a plus.
  • Strong professional interpersonal, written, and verbal communication skills.
  • Able to take direction and provide timely feedback on progress of tasks.
  • Exceptional attention to detail, organization, and active listening skills.
  • Ability to manage multiple tasks effectively.
  • Regular, reliable attendance
  • Work productively and meet deadlines timely
  • Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment..
  • Work during normal operating hours to organize and complete work within given deadlines.

High school diploma or general education degree (GED)

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.