Administrative Assistant

2 weeks ago


Rio Rancho, New Mexico, United States City of Rio Rancho, NM Full time
Salary: $17.68 Hourly

Location: City of Rio Rancho, NM

Job Type: Part Time

Department: Parks, Recreation & Community Services

Division: Aquatics Indoor & Outdoor

Position Summary

A Receptionist is responsible for performing various administrative tasks including managing correspondence, filing documents, processing purchase requests, handling cash transactions, and scheduling staff. This role may also involve coordinating daily activities of team members.

Qualifications

Education: High School Graduate or equivalent

Experience: Minimum of six months in clerical or office roles.

Driver's License: Regular Driver's License Required

Certifications: May require certifications in First Aid, CPR, AED, Cash Handling, and Defensive Driving. Notary Public is preferred.

Knowledge, Skills, and Abilities

Knowledge of office procedures and software is essential. Candidates should possess strong arithmetic skills, the ability to follow instructions, and the capability to organize and complete tasks efficiently. Proficiency in typing and operating modern office equipment is required.

Essential Functions

The following tasks are typical for this position:
  • Manage telephone operations, including answering and directing calls.
  • Welcome visitors, ascertain their needs, and guide them accordingly.
  • Transmit documents and information using various communication methods.
  • Address and resolve customer inquiries and complaints.
  • Perform administrative support functions such as proofreading and data entry.
  • Maintain organized records and files.
  • Provide information regarding services and departmental locations.
  • Handle mail and messages efficiently.
  • Process financial transactions and maintain accurate records.
Additional Responsibilities

If assigned to the Aquatics Center, duties may include:
  • Acting as the primary point of contact for patrons, managing admissions and inquiries.
  • Maintaining accurate financial records and receipts.
  • Fostering positive public relations and enforcing facility rules.
  • Assisting with program registrations and event bookings.
  • Participating in training and maintaining a clean and organized workspace.


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