Administrative Assistant

3 weeks ago


Chicago, Illinois, United States Cayuga Centers Full time
About Cayuga Centers

Cayuga Centers is a non-profit human services agency dedicated to family support and preservation, trauma-informed care, and serving vulnerable populations with unique needs.

With a long history dating back to 1852, we have a strong commitment to delivering high-quality and innovative services to individuals, children, youth, and families.

We have offices in 10 cities and serve over 10,000 individuals and families annually.

About the Program and Position

Our Home Study and Post Release Services (HS/PRS) program focuses on making a significant impact on the lives of unaccompanied children aged 0-17 1⁄2.

These children rely on our continuous support throughout their journey from the Office of Refugee Resettlement (ORR) to their parents or sponsors.

As an Administrative Secretary, you will ensure smooth departmental operations and logistics and strong communication with the families and children in the program.

Key Responsibilities
  • Serve as a receptionist for the region.
  • Respond to phone calls and greet people in a positive and respectful manner.
  • Act as the "first point of contact" for Cayuga Centers guests.
  • Project a professional, friendly, and helpful presence.
  • Assist with organizational and clerical duties as assigned.
  • Assist with arranging travel and accommodations for program staff.
  • Assist with file organization and storage.
  • File paperwork in each program file.
  • Retrieve mail and run other various errands.
  • Ensure office organization.
  • Conduct food ordering and processing for agency events.
  • Conduct office supply audits.
  • Sort and distribute agency mail.
  • Prepare agenda and collect materials for meetings and conferences; take minutes and keep records of proceedings.
Requirements
  • High school diploma required; bachelor's degree strongly preferred.
  • Experience working in a busy human services office strongly preferred.
  • Strong communication and organizational skills and ability to handle numerous tasks required.
  • Strong skills in Microsoft Office required.
  • Knowledge of clerical and office procedures.
  • Bi-lingual: English-Spanish required; English writing proficiency is required.
  • Ability to work well with people from many cultures, non-English speakers, and LGBTQ children.
  • Demonstrated ability to perform duties with minimal supervision and to exercise judgment.
  • Valid driver's license in a state located within the assigned region.
  • Ability to travel to other agency locations as required.
Benefits

We offer a comprehensive benefits package, including medical, dental, vision, FSA, supplemental life insurance, critical illness, enhanced short-term disability, hospital indemnity, and 401k benefits.

We maintain a drug-free workplace and perform pre-employment drug testing.



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