Administrative Assistant
14 hours ago
The Administrative Assistant 2 provides advanced support in managing the operational activities of the Department. This role requires a high degree of initiative and independent judgment to relieve management of administrative detail.
Key Responsibilities- Coordinates department specific programs or meetings as assigned: planning, preparation of materials, implementation and evaluation.
- Assists management with budgetary issues.
- Composes business documents as assigned.
- Designs reports to support operations.
- Independently creates correspondence such as follow up to meetings, response to employees etc.
- Plans employee and departmental special events.
- Writes, edits and formats content of departmental communication.
- Provides instruction to departmental staff regarding computer applications.
- Maintains a calendar for staff availability and schedules.
- Provides support for select quality and operational committees including recording and distributing minutes.
- Appropriately follow-ups on action between meetings.
- Distributes reports, agendas and other materials for programs.
- Maintains attendance records and prepares reports as necessary for the program.
- Investigates and resolves invoicing issues as it relates to vendors or fiscal activities and Accounting Units.
- Creates and maintains expense files for the Accounting Unit activities.
- Prepares and maintains an electronic file to trend programmatic expenses and contribute to the budget process.
- Identifies and implements improvements in office efficiencies.
- Initiates and/or reconciles check requests, purchase orders, travel vouchers as indicated for the department cost centers.
- Independently makes travel arrangements for the management.
- Prioritizes incoming communication, requests for meeting and escalates appropriate items to management's attention.
- Maintains a working knowledge of Rush standard computer applications.
- Coordinates manager and staff office space, such as telephone changes, movement of equipment, maintenance requests, etc. which support administrative operations.
- High School Diploma.
- Three years of progressive experience in an administrative role, preferably in Healthcare.
- Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software.
- Excellent communication written and oral skills.
- Ability to analyze data.
- Ability to prioritize multiple initiatives.
- Ability to produce accurate documents and reports.
- Ability to work in complex administrative systems.
- Ability to interact effectively with internal and external customers.
- Baccalaureate Degree.
- Ability to move throughout the Medical Center.
- Ability to lifting or carrying objects 35-40 pounds.
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
-
Administrative Assistant
2 weeks ago
Chicago, Illinois, United States Loyola University Of Chicago Full timeJob Title: Administrative AssistantJoin the team at Loyola University Chicago as an Administrative Assistant for the Civitas ChildLaw Center. This role is part of a team of administrative professionals providing support across the Law School.Key Responsibilities:Provide administrative support to the Center's faculty, staff, and students.Serve as...
-
Assistant Administrator
3 weeks ago
Chicago, Illinois, United States Elevate Care Windsor Park Full timeAssistant Administrator Job DescriptionElevate Care Windsor Park is seeking a dedicated and organized Assistant Administrator to support the Nursing Home Administrator in the daily operations of our facility.Key Responsibilities:Assist the Nursing Home Administrator in managing the day-to-day operations of the facility.Ensure compliance with all applicable...
-
Administrative Assistant
4 weeks ago
Chicago, Illinois, United States MG M The Law Firm Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at MG+M The Law Firm. As an Administrative Assistant, you will provide administrative support to our attorneys and paralegals, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to...
-
Administrative Assistant
3 weeks ago
Chicago, Illinois, United States Sargent & Lundy Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Sargent & Lundy. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office and projects.Key ResponsibilitiesProvide administrative support to the team, including scheduling...
-
Administrative Assistant
3 weeks ago
Chicago, Illinois, United States PeopleShare Full timeJob Title: Administrative Assistant/Onsite Service SpecialistWe are seeking a highly organized and detail-oriented Administrative Assistant/Onsite Service Specialist to join our team at PeopleShare in Downtown Chicago, IL. As an Administrative Assistant/Onsite Service Specialist, you will be responsible for providing administrative support to our team and...
-
Administrative Assistant
4 weeks ago
Chicago, Illinois, United States ZS Full timeFront Desk Administrative AssistantWe are seeking an experienced administrative professional to join our team in Chicago, Illinois. As a Front Desk Administrative Assistant, you will serve as the local ambassador in the office, providing support to the Office Manager.Responsibilities:Front desk reception, including answering phone calls, greeting visitors,...
-
Administrative Assistant
1 week ago
Chicago, Illinois, United States Sercanto srl Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team. As a key member of our support staff, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the management team, including...
-
Administrative Assistant
2 weeks ago
Chicago, Illinois, United States La Josie Full timeJob Opportunity at La JosieWe are seeking an experienced Administrative Assistant to join our team at La Josie, a family-owned Mexican restaurant in the West Loop. As a key member of our operations team, you will be responsible for providing administrative support to our management team and ensuring the smooth day-to-day operations of our...
-
Administrative Assistant
4 weeks ago
Chicago, Illinois, United States State of Illinois Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at the Illinois Commerce Commission. As a key member of our staff, you will provide administrative support to our Police Section, ensuring the smooth operation of our daily activities.Key ResponsibilitiesMaintain accurate and up-to-date records and files,...
-
Administrative Assistant
3 hours ago
Chicago, Illinois, United States Addison Group Full timeJob Title: Administrative AssistantLocation: Chicago, ILIndustry: LegalPay: $60,000 - $85,000 annuallyAbout Our Client:Our client is a leading midsize law firm based in Chicago and is experiencing significant growth, offering ample opportunities for career advancement.Job Summary:We are seeking a dedicated and organized Administrative Assistant to support...
-
Administrative Assistant
3 weeks ago
Chicago, Illinois, United States JCFS Chicago Full timeJob SummaryWe are seeking an experienced Administrative Aide to join our team at Knapp School and Yeshiva. The successful candidate will be responsible for providing administrative support to ensure the smooth operation of the school.Key ResponsibilitiesProvide exceptional customer service to clients and visitors, ensuring a welcoming and respectful...
-
Administrative Assistant
3 weeks ago
Chicago, Illinois, United States JCFS Chicago Full timeJob SummaryWe are seeking an experienced Administrative Aide to join our team at Knapp School and Yeshiva. The successful candidate will be responsible for providing administrative support to ensure the smooth operation of the school.Key ResponsibilitiesProvide exceptional customer service to clients and visitors, ensuring a welcoming and respectful...
-
Administrative Assistant
14 hours ago
Chicago, Illinois, United States Apis Services, Inc. Full timeJob Title: Administrative Assistant IAt Abraxas Youth & Family Services, an affiliate of Apis Services Inc., we are seeking a highly skilled and detail-oriented Administrative Assistant I to join our team. As an Administrative Assistant I, you will play a vital role in maintaining accurate medical records, transcribing medical orders efficiently, and serving...
-
Administrative Assistant
1 month ago
Chicago, Illinois, United States Leonard Law Group Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team at the Leonard Law Group. As a key member of our office support staff, you will be responsible for providing exceptional customer service and administrative support to our clients and staff.Key Responsibilities:Answering and directing phone calls and responding...
-
Administrative Assistant
4 weeks ago
Chicago, Illinois, United States JCFS Chicago Full timeJob SummaryWe are seeking an experienced Administrative Aide to join our team at Knapp School and Yeshiva. The successful candidate will provide administrative support to ensure the smooth operation of the school.Key ResponsibilitiesProvide exceptional customer service to clients and visitors, ensuring a welcoming and respectful environment.Answer phones and...
-
Administrative Assistant
2 weeks ago
Chicago, Illinois, United States El Milagro Inc. Full timeAbout El Milagro Inc.El Milagro Inc. is a leading company in the industry, dedicated to providing exceptional services to our clients. We are seeking a highly skilled and experienced Executive Assistant to join our team.Job SummaryWe are looking for a detail-oriented and organized Executive Assistant to provide administrative support to our senior-level...
-
Administrative Assistant
1 week ago
Chicago, Illinois, United States JCFS Chicago Full timeJob SummaryWe are seeking an experienced Administrative Aide to join our team at JCFS Chicago. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide exceptional customer service to clients, staff, and families, ensuring a welcoming and...
-
Administrative Assistant
3 weeks ago
Chicago, Illinois, United States State of Illinois Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at the Illinois Commerce Commission. As an Administrative Assistant, you will provide administrative support to the Police Section of the Transportation Bureau, performing a variety of tasks including typing, record processing, and general office support...
-
Administrative Assistant
46 minutes ago
Chicago, Illinois, United States SC Johnson Full timeAt SC Johnson, we're a global business with a rich history of innovation and a commitment to excellence. We're seeking an experienced Administrative Assistant to join our Sales Account Management team in Chicago, IL.About the RoleThis is a dynamic and challenging role that requires a high level of discretion, communication skills, organization, initiative,...
-
Administrative Assistant
2 weeks ago
Chicago, Illinois, United States JCFS Chicago Full timeJob SummaryJCFS Chicago is seeking an experienced Administrative Aide to support the daily operations of Knapp School and Yeshiva. The successful candidate will provide administrative support to the office team, ensuring the smooth operation of the school.Key ResponsibilitiesProvide exceptional customer service to clients, staff, and families, ensuring a...