Office Coordinator and Administrative Support

2 weeks ago

Atlanta, Georgia, United States DMG Worldwide Inc Full time
Job Overview

Salary: $46,800 - $48,500 per year

Company Overview:

DMG Worldwide Inc. is a reputable accounting firm dedicated to assisting small businesses and entrepreneurs with their financial management needs. We are currently in search of a proactive and detail-oriented Administrative Assistant to enhance our operational efficiency.

Key Responsibilities:

  • Act as the primary contact for administrative functions including maintenance, supplies, and errands.
  • Coordinate and schedule meetings and appointments effectively.
  • Organize the office layout and manage inventory of stationery and equipment.
  • Maintain office conditions and facilitate necessary repairs.
  • Update and enforce office policies as required.
  • Develop and manage office operations and procedure manuals.
  • Ensure timely invoicing and payment of all items.
  • Input bills into the accounting system and manage payments accordingly.
  • Negotiate contracts and pricing with vendors and service providers.
  • Oversee the General and Administrative budget, ensuring accurate reporting.
  • Provide support to visitors and assist in the onboarding of new employees.
  • Address employee inquiries regarding office management issues.
  • Plan and organize in-house or off-site events and activities.

Required Skills and Qualifications:

  • Demonstrated experience as an Administrative Assistant.
  • High School diploma; additional qualifications as an administrative assistant or secretary are advantageous.
  • Understanding of office administration responsibilities, systems, and procedures.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.).
  • Hands-on experience with office equipment such as fax machines and printers.
  • Familiarity with QuickBooks Online accounting software.
  • Knowledge of email scheduling tools.
  • Exceptional time management and multitasking abilities.
  • Strong attention to detail and problem-solving capabilities.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple tasks and projects efficiently.
  • Strong organizational and planning skills in a dynamic environment.
  • A creative mindset with the ability to propose improvements.
  • Capability to thrive in a professional office setting.

Compensation and Benefits:

  • Salary Range: $46,800 - $48,500 per year
  • Comprehensive dental and vision insurance
  • Health insurance coverage
  • Paid life insurance
  • 401K plan with company match (4%)
  • Paid parking benefits
  • Generous paid time off policy

DMG Worldwide Inc. is an equal opportunity employer. Background checks may be conducted as required by law.

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