Administrative Coordinator
18 hours ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Visterra Landscape Group. As a key member of our corporate office, you will provide exceptional support to our internal team and external clients.
Key Responsibilities- Coordinate and oversee a blend of traditional and executive administrator work, as well as operational tasks
- Manage inventory, place orders for office supplies and event supplies, and assist with packing, mailing, and delivering packages and letters
- Lead company event planning and execution, including events nationally
- Maintain and organize company physical and electronic documentation and project plans
- Manage an active calendar of appointments for the executive team, including scheduling and preparing materials for meetings
- Arrange complex and detailed travel plans for the executive team
- Compose and prepare confidential or sensitive correspondence
- 2+ years of office administration or similar work experience
- High School Diploma or equivalent required
- Basic computer skills, experience with Microsoft Office Suite, Adobe, and Canva
- Ability to take initiative in personal development, lead and provide feedback to vendors, and communicate effectively across all levels of an organization
- Strong organizational skills, ability to prioritize conflicting needs, and handle issues proactively
- US work authorization and background check
- Position involves work that includes moving, adjusting, or carrying objects weighing up to 25 lbs on a frequent basis
- Prolonged periods sitting at a desk and working on a computer
- Ability to work events nationally, including standing for long periods of time
- Ability to be on-call and work weekends as necessary
- Use office equipment, including telephones, printers, shredders, etc.
We offer a comprehensive benefits package, including medical, dental, and vision plans, time off (PTO and company holidays), 401(k) retirement savings plan with a company match, and personal growth opportunities at one of Lawn & Landscape's Best Places to Work 2024.
About Visterra Landscape GroupWe believe in empowering our teams to be the best at all times, delivering quality that drives performance and shapes our customer experience, unity that ensures we always have each other's backs, integrity in words and deeds, professionalism in always performing at our best, and safety that starts with each of us and is instilled from day one as a core value.
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