HR Administrative Coordinator

2 weeks ago

Grand Rapids, Michigan, United States Shape Corp Full time
POSITION OVERVIEW

The HR Administrative Coordinator will undertake various administrative responsibilities to enhance the functionality and efficiency of the Human Resources division within Shape Corp.

This position demands a quick learner who is eager to engage in diverse projects and follow guidance. The HR Coordinator will possess a foundational understanding of Human Resources methodologies and HRIS platforms. Strong written and verbal communication abilities are essential for success in this role.

KEY RESPONSIBILITIES include, but are not limited to:
  • Maintaining precise and current human resource documentation, files, and records.
  • Responding to common inquiries from candidates and staff regarding standard policies, benefits, recruitment processes, etc.; escalating more complex inquiries to senior HR personnel or management.
  • Ensuring the confidentiality and integrity of human resource files and records.
  • Conducting regular audits of HR documentation to verify that all necessary materials are collected and organized appropriately.
  • Providing administrative support to the HR team.
  • Facilitating or assisting with the onboarding and orientation of new hires.
  • Supporting the planning and execution of special initiatives such as benefits enrollment, company-wide meetings, employee recognition activities, holiday celebrations, and retirement events.
  • Playing a vital role on the Wellness Committee.
  • Preparing invoices and expense reports for processing.
  • Coordinating travel arrangements as necessary.
  • Assisting with various HR projects as required.
  • Consistent and reliable attendance is a critical aspect of this role.
  • Performing additional duties as assigned.
SUPERVISORY ROLE

This position does not have direct supervisory responsibilities.

TRAVEL REQUIREMENTS

Travel is anticipated to be less than 5%.

REQUIRED SKILLS AND QUALIFICATIONS:
  • Ability to work collaboratively and independently.
  • Strong written communication, grammar, and proofreading skills.
  • Excellent verbal communication and interpersonal abilities.
  • Exceptional organizational skills, attention to detail, and time management capabilities.
  • Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook.
  • Familiarity with or the capacity to quickly learn HR information systems (HRIS), with preference for UKG experience or similar platforms.
  • A demonstrated interest in Human Resources through relevant coursework or previous employment.
EDUCATION AND EXPERIENCE:
  • A Bachelor’s degree in Human Resources or a related field, or equivalent education and experience.
CERTIFICATIONS:

No certifications are required.

PHYSICAL REQUIREMENTS:

The physical demands outlined here are representative of those that must be met by an employee to successfully execute the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

While fulfilling the responsibilities of this role, the employee is regularly required to sit; utilize hands for tasks; and occasionally stand, walk, communicate, hear, balance, stoop, kneel, or crouch; reach with hands and arms. The employee may occasionally lift and/or move up to 15 pounds. Specific vision abilities required for this role include close vision, color vision, and the ability to adjust focus.

COMPENSATION:

Hourly wage ranges from $22 to $30, depending on experience.

Shape Corp is an Equal Opportunity Employer, welcoming applicants from diverse backgrounds.

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