HR Operations Specialist

2 weeks ago

Grand Rapids, Michigan, United States Catholic Charities West Michigan Full time

Position Overview:

The Human Resources Generalist is tasked with performing professional-level responsibilities to facilitate the daily functions of the HR Department. This role encompasses various administrative tasks, including the management of sensitive and confidential communications.

Compensation: $22.00-$26.00 per hour

Are you driven by a desire to empower individuals and positively impact their lives?

If you possess the skills to support our mission of providing assistance and fostering hope through innovative, collaborative, and diverse community programs, we have an excellent opportunity for you.

About Catholic Charities West Michigan

Catholic Charities West Michigan (CCWM) is a community-focused organization that offers a range of services in family preservation, behavioral health, child welfare, and community outreach throughout Western Michigan.

  • CCWM is dedicated to fostering a diverse workforce and ensuring a workplace where all employees are treated with dignity, respect, and fairness.
  • CCWM encourages applications from individuals of varied backgrounds and faiths.

Key Responsibilities:

  • Manage confidential materials and make decisions in accordance with organizational policies.
  • Maintain personnel records for current and former employees, ensuring all necessary documentation is collected and organized.
  • Screen candidate resumes and conduct preliminary phone interviews to assist in the recruitment process.
  • Provide administrative support for the Predictive Index (PI) job targeting processes, including sending assessments to candidates.
  • Retrieve onboarding documents for prospective hires through the Agency's Application Tracking System.
  • Assist in conducting and monitoring pre-employment inquiries as required.
  • Collaborate with new hires to gather and organize onboarding documents, ensuring completeness and accuracy prior to their start date.
  • Create personnel files for new employees.
  • Input new hire information into the Agency's Human Resources Information System.
  • Coordinate and conduct new-hire orientation sessions.
  • Process employee verification requests.
  • Oversee the employee auto insurance compliance process from initiation to completion.
  • Organize and submit HR check requests for Finance Department processing, including the monthly HR credit card statement.
  • Maintain the homepage of the Agency's Human Resources Information System.
  • Order office supplies for the Human Resources department.
  • Manage the Agency's sympathy gift request process.
  • Oversee the issuance of anniversary certificates for employees.
  • Provide support across all HR functions and assist the Director of HR as needed.
  • Perform additional duties and special projects as assigned by the supervisor based on organizational needs.

Essential Skills and Qualifications:

  • Ability to handle confidential information with discretion.
  • Strong multitasking abilities and capacity to meet deadlines.
  • Excellent organizational skills.
  • Effective verbal and written communication skills.
  • High attention to detail.
  • Strong analytical and problem-solving skills.
  • Ability to work independently and collaboratively within a team.
  • Proficient in Microsoft Office Suite.
  • Strong time management and project coordination skills.
  • Highly motivated and organized.
  • Reliable transportation is required.
  • A valid Michigan driver's license, a clean driving record, and personal auto insurance are mandatory.
  • Must pass Agency-approved background checks.

Recommended Qualifications:

Education:

  • A Bachelor’s degree in Human Resources, Business Administration, Health Care Administration, or a related field is required.
  • PHR/SPHR or SHRM certification is preferred.

Experience:

  • A minimum of one (1) year of experience in customer service, administrative, or a related role is required, with HR-specific experience being highly desirable.
  • Proficiency in Microsoft Office Suite is essential.
  • Experience with Human Resources Information Systems is strongly preferred.
  • Familiarity with Application Tracking Systems is highly preferred.

Certificates, Licenses, Registrations:

None required.

Supervisory Responsibilities:

This position does not entail supervisory responsibilities.

Our Mission

Guided by the Church's social teachings, Catholic Charities West Michigan is committed to helping individuals and families thrive by providing assistance and fostering hope.

Our Vision

Catholic Charities West Michigan aims to cultivate a just and compassionate community where all individuals can fulfill their divine purpose.

Our Values

  • Sanctity of All Life
  • Compassion
  • Integrity
  • Respect
  • Equity

CCWM is an equal opportunity employer, adhering to all applicable federal and state laws relevant to a religious agency.

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