Senior Records Coordinator

6 days ago


Roseland, New Jersey, United States Friedman Williams Full time
Job Summary

We are seeking a highly organized and detail-oriented Senior Records Assistant to join our team at Friedman Williams. As a key member of our records management team, you will be responsible for ensuring the accurate and efficient management of our firm's records.

Key Responsibilities
  • Retrieve, deliver, and pick-up files within the office.
  • Move boxes within the office, often requiring heavy lifting.
  • Coordinate deliveries and pick-ups with offsite storage vendors.
  • Organize and maintain all file rooms and case rooms.
  • Input, update, and search for data in the records management system.
  • Interfile documents for files in storage and special projects as needed.
  • Train incoming secretarial and paralegal staff on firm records policies and procedures.
  • Provide records policies and procedures refresher courses to existing secretarial and paralegal staff.
  • Provide guidance to other Records Assistants.
  • Work closely with the Records Supervisor on special projects and coordination of tasks.
Requirements
  • High School Diploma or equivalent.
  • Minimum 5 years records management experience, preferably in a law firm.
  • Ability to interact effectively with internal clients, upholding a professional demeanor at all times and demonstrating an attitude of cooperation.
  • Strong customer service skills and ability to work in a team environment.
  • Excellent organizational skills.
  • Excellent leadership qualities.
  • Knowledge of Microsoft Word, Excel, and Outlook.
  • Ability to lift heavy boxes.
  • Ability to work overtime when needed.
  • Maintain a reliable attendance record.
Work Environment

This is a full-time position requiring 100% on-site presence. Occasional travel to the NY office may be required.



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