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Executive Administrative Coordinator

2 months ago

Worcester, Massachusetts, United States Optum Full time
Company Overview:
Optum is a leading global organization dedicated to enhancing health outcomes through innovative technology and services. Our mission is to empower individuals to lead healthier lives by providing access to essential care, pharmacy benefits, and vital resources. We foster a culture of diversity and inclusion, offering talented professionals a supportive environment with comprehensive benefits and opportunities for career advancement.

Position Summary:
We are seeking a highly skilled Senior Administrative Assistant to support our Same Day Services division. This role will provide essential assistance to the Director, Department Chair, Site Chiefs, and the Leadership team. Key responsibilities include:
  • Proactive management of calendars and scheduling
  • Coordinating and planning meetings, including logistics and materials
  • Document preparation and management, including minutes and reports
  • Ordering supplies and addressing departmental needs

Work Environment:
This position operates in a dynamic and fast-paced setting, requiring adaptability and the ability to manage multiple priorities effectively. The ideal candidate will possess strong organizational skills, attention to detail, and a self-motivated attitude.

Key Responsibilities:
  • Deliver high-quality administrative support with professionalism
  • Facilitate communication and event management for the leadership team
  • Prepare and distribute organized resources for meetings
  • Utilize various software applications to create presentations and reports
  • Maintain and manage essential lists and documentation
  • Support project management initiatives as needed
  • Ensure effective office communication and coordination of multiple projects

Qualifications:
Required:
  • High school diploma or equivalent experience
  • Minimum of 3 years of administrative experience
  • Proficiency in Microsoft Office Suite, particularly Outlook, PowerPoint, and Excel
  • Strong verbal and written communication skills
  • Ability to manage multiple tasks and deadlines with precision

Preferred:
  • Experience in a fast-paced corporate environment
  • Experience supporting multiple executives

Soft Skills:
  • Exceptional organizational and prioritization skills
  • Effective interpersonal communication abilities
  • Resourceful and adaptable in a changing environment

At Optum, we are committed to promoting health equity and improving health outcomes for all individuals. We value diversity and are an Equal Employment Opportunity/Affirmative Action employer, ensuring that all qualified applicants receive consideration for employment without regard to any protected characteristic.