Administrative Coordinator II

6 days ago


Worcester, Massachusetts, United States University of Massachusetts Full time

Job Summary

The Administrative Coordinator II will provide dedicated support to Investigators, research staff, and graduate students in the RNA Therapeutics Institute. This role will serve as the primary point person for lab personnel in support of all administrative activities.

Key Responsibilities

  • Participate in the planning and organization of all office functions, including budgeting, policies, procedures, and procurement.
  • Compile budget information, support department accounting, and assist with all fiscal projects.
  • Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget.
  • Coordinate travel and perform complex and varied executive/administrative functions.
  • Design and produce graphics using a variety of software applications.
  • Train staff in both basic and enhanced use of software applications.
  • Oversee, train, and monitor clerical staff.
  • Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information.
  • Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department.
  • Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary.
  • Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization.

Requirements

  • Bachelor of Science degree in a related field, or equivalent experience.
  • 1-3 years of experience in executive/administrative coordination, or related experience.
  • Excellent word processing and spreadsheet skills.
  • Strong grammar, spelling, and oral and written communication skills required.
  • Demonstrated the ability to organize and manage a complex office environment with minimal supervision.
  • Demonstrated initiative and independent judgment in organizing and completing projects.


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