Administrative Assistant IV

3 days ago


Worcester, Massachusetts, United States US Tech Solutions Full time
About the Role

We are seeking an experienced Administrative Assistant IV to provide advanced administrative support to our VP level executives. The successful candidate will be responsible for monitoring and prioritizing executives' email, highlighting actions and routinely authors responses. Additionally, the candidate will coordinate and maintain departmental files, as assigned, in compliance with corporate and legal guidelines.

Key Responsibilities
  • Provides advanced administrative support to VP level executives, including email management and response authoring.
  • Coordinates and maintains departmental files, ensuring compliance with corporate and legal guidelines.
  • Utilizes intermediate to advanced software skills to perform assigned work, including Microsoft Office Suite and other business-specific software.
  • Coordinates new employee office setups and onboarding, ensuring a smooth transition for new team members.
  • Professionally interacts with high-level executives, consistently handling confidential or business-sensitive information.
  • Maintains and manages calendars, including meeting and travel scheduling, and domestic and international travel arrangements.
  • Proactively identifies and resolves scheduling conflicts, ensuring seamless execution of tasks and projects.
Requirements
  • Minimum 3 years of administrative assistant-related experience, with a minimum AS degree.
  • Experience providing support to a VP level or equivalent, with a strong understanding of business processes and requirements.
  • Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, Concur, and Smartsheet.
  • Self-starter able to function at a high level with general instruction, with a team-oriented, can-do attitude and desire to be a productive contributor to the overall organization.
  • Professional demeanor and ability to maintain confidentiality, with a strong work ethic and attention to detail.
About US Tech Solutions

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To learn more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.



  • Worcester, Massachusetts, United States US Tech Solutions Full time

    Job Title: Administrative Assistant IVWe are seeking an experienced Administrative Assistant IV to provide advanced administrative support to our VP level executives and other staff members.Key Responsibilities:Provide administrative support to VP level executives, including email management, calendar organization, and travel arrangements.Coordinate and...


  • Worcester, Massachusetts, United States US Tech Solutions Full time

    Job SummaryWe are seeking an experienced Administrative Assistant IV to provide advanced administrative support to our VP level executives. The ideal candidate will have a strong background in administrative operations and excellent communication skills.Key ResponsibilitiesProvide administrative support to VP level executives, including calendar management,...


  • Worcester, Massachusetts, United States US Tech Solutions Full time

    Job SummaryWe are seeking a highly skilled Administrative Assistant IV to provide advanced administrative support to our VP level executives. This is a 12-month contract position with a W-2 employment type.Key ResponsibilitiesProvide administrative support to VP level executives, including calendar management, travel arrangements, and correspondence.Develop...


  • Worcester, Massachusetts, United States US Tech Solutions Full time

    Job SummaryWe are seeking a highly skilled Administrative Assistant IV to provide advanced administrative support to our VP level or equivalent. This is a 12-month contract opportunity with a W-2 employment type.Key ResponsibilitiesProvide administrative support to senior-level executives, including calendar management, travel arrangements, and...

  • Nurse IV Position

    4 days ago


    Worcester, Massachusetts, United States Mass., Inc. Full time

    Job Title: Registered Nurse IVThe Department of Developmental Services is seeking a highly skilled and motivated Registered Nurse IV to join our team. As a key member of our healthcare team, you will provide professional nursing consultation, education, and training to individuals with developmental disabilities, their families, and healthcare providers.Key...

  • Nurse IV Position

    1 week ago


    Worcester, Massachusetts, United States Mass., Inc. Full time

    Job Title: Registered Nurse IVThe Department of Developmental Services is seeking a highly skilled and motivated Registered Nurse IV to join our team. As a key member of our healthcare team, you will provide professional nursing consultation, education, and training to individuals with developmental disabilities, their families, and healthcare providers.Key...


  • Worcester, Massachusetts, United States Collabera Full time

    Job DescriptionCollabera is seeking a highly skilled and experienced Senior Administrative Assistant to provide advanced administrative support to our executive team. The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to work independently with minimal...


  • Worcester, Massachusetts, United States Amergis Full time

    Administrative Assistant OpportunityAmergis Healthcare Staffing is partnering with a reputable facility in Worcester, MA to find a skilled Administrative Assistant to support their team on a contractual basis.Job DetailsPosition: Administrative AssistantLocation: Worcester, MAFacility Type: HospitalStart: 2-3 weeks upon offerDuration: 13 weeksShifts:...


  • Worcester, Massachusetts, United States Pride Health Full time

    Job Title: Administrative AssistantPride Health is seeking an experienced Administrative Assistant to join its team in Massachusetts. This is a 3-month contract with the possibility of an extension, offering competitive pay and benefits.Location: Worcester, MassachusettsLength of Assignment: 3 months (Possibility of an extension)Pay Range: $20 - $25 per...


  • Worcester, Massachusetts, United States Experis Full time

    Office AdministratorExperis is seeking an experienced Office Administrator to join our team in Worcester, MA. This is a 12+ month contract with high potential for extension and can convert to permanent.Key Responsibilities:Provide administrative support to the team, including scheduling, correspondence, and data entry.Manage and maintain accurate and...


  • Worcester, Massachusetts, United States Collabera Full time

    Job DescriptionCollabera is seeking a highly skilled and experienced Senior Administrative Assistant to provide advanced administrative support to our executive team. The ideal candidate will have a minimum of 3 years of experience in a similar role and possess excellent communication and organizational skills.Responsibilities:Provide administrative support...


  • Worcester, Massachusetts, United States Worcester State College Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Worcester State College. As an Administrative Assistant, you will provide critical support to our office team, handling a variety of tasks and responsibilities.Key Responsibilities:Provide administrative support to the office team, including...


  • Worcester, Massachusetts, United States Edward M. Kennedy Community Health Center Full time

    Job Title: Administrative AideWe are seeking a highly organized and detail-oriented Administrative Aide to join our team at Edward M. Kennedy Community Health Center. As an Administrative Aide, you will provide clinical and administrative support to our Home Health Utilization Nurse, Transition of Care Nurse, and partner agencies.Key Responsibilities:Provide...


  • Worcester, Massachusetts, United States Orion Group Full time

    Executive Administrative AssistantOrion Group is seeking a highly skilled and experienced Executive Administrative Assistant to join our team in Worcester, MA.Key Responsibilities:Provide advanced administrative support to the VP of Operations/PD, including scheduling, correspondence, and travel arrangements.Manage calendars, coordinate meetings, and prepare...


  • Worcester, Massachusetts, United States Edward M. Kennedy Community Health Center, Inc. Full time

    {"title": "Administrative Aide - Home Health/TOC", "description": "Job SummaryEdward M. Kennedy Community Health Center, Inc. is seeking an Administrative Aide to provide clinical and administrative support to our Home Health Utilization Nurse, Transition of Care Nurse, and partner agencies. Responsibilities: * Provide clerical support, including scanning,...


  • Worcester, Massachusetts, United States Edward M. Kennedy Community Health Center, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Aide to join our team at Edward M. Kennedy Community Health Center, Inc. The successful candidate will provide clinical and administrative support to our Home Health Utilization Nurse, Transition of Care Nurse, and partner agencies.Key ResponsibilitiesClinical Support: Provide...


  • Worcester, Massachusetts, United States UMass Med School Full time

    Job SummaryUnder the general supervision of the Manager/Department Head or designee, the Administrative Assistant III coordinates and performs a full range of advanced level, confidential, and complex administrative duties independently with minimal direction.Key ResponsibilitiesParticipate in the planning and organization of the office in terms of staffing,...


  • Worcester, Massachusetts, United States Orion Group Full time

    Job SummaryOrion Group is seeking an experienced Executive Administrative Assistant to provide high-level administrative support to our pharmaceutical client in Worcester, MA.Key ResponsibilitiesProvide advanced administrative support to senior executives, including calendar management, travel coordination, and correspondence.Manage departmental files and...


  • Worcester, Massachusetts, United States Virtual Full time

    Job SummaryVaco Boston has partnered with a leading Manufacturing Company in the Medical Device space to fill an administrative role supporting employees and clients in a Receptionist/Project Coordinator position.Key ResponsibilitiesGreet clients and professionals upon entering the buildingSupport managers of different divisions on projectsSupport the...


  • Worcester, Massachusetts, United States Related Company Full time

    About the RoleWe are seeking a highly skilled and dedicated Administrative Assistant to join our team at Related Affordable. As a key member of our team, you will be responsible for providing exceptional support to our residents and staff, ensuring a seamless and efficient experience for all.Key ResponsibilitiesProvide timely and professional responses to...