Administrative Assistant IV
3 days ago
We are seeking an experienced Administrative Assistant IV to provide advanced administrative support to our VP level executives. The successful candidate will be responsible for monitoring and prioritizing executives' email, highlighting actions and routinely authors responses. Additionally, the candidate will coordinate and maintain departmental files, as assigned, in compliance with corporate and legal guidelines.
Key Responsibilities- Provides advanced administrative support to VP level executives, including email management and response authoring.
- Coordinates and maintains departmental files, ensuring compliance with corporate and legal guidelines.
- Utilizes intermediate to advanced software skills to perform assigned work, including Microsoft Office Suite and other business-specific software.
- Coordinates new employee office setups and onboarding, ensuring a smooth transition for new team members.
- Professionally interacts with high-level executives, consistently handling confidential or business-sensitive information.
- Maintains and manages calendars, including meeting and travel scheduling, and domestic and international travel arrangements.
- Proactively identifies and resolves scheduling conflicts, ensuring seamless execution of tasks and projects.
- Minimum 3 years of administrative assistant-related experience, with a minimum AS degree.
- Experience providing support to a VP level or equivalent, with a strong understanding of business processes and requirements.
- Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, Concur, and Smartsheet.
- Self-starter able to function at a high level with general instruction, with a team-oriented, can-do attitude and desire to be a productive contributor to the overall organization.
- Professional demeanor and ability to maintain confidentiality, with a strong work ethic and attention to detail.
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To learn more about US Tech Solutions, please visit www.ustechsolutions.com.
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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