Administrative Coordinator

3 days ago


Worcester, Massachusetts, United States Worcester Polytechnic Institute Full time
Job Title: Administrative Associate

We are seeking an experienced Administrative Associate to join our team at Worcester Polytechnic Institute. The successful candidate will provide administrative support to the Research Division, ensuring the smooth operation of our office.

Responsibilities:
  • Provide general administrative support, including receptionist duties, calendar management, and mail sorting.
  • Assist with office moves, including key management, IT infrastructure, and scheduling of movers.
  • Update websites with new content and schedules for upcoming courses.
  • Creates reports in ILabs system usage billing.
  • Provide other administrative support as necessary.
  • Purchasing: Obtain quotes for equipment from suppliers, work with Purchasing to complete the purchasing process, and assist in the purchase of equipment with grant funding.
  • Events: Handle catering needs, provide planning and assistance at large seminars and classes, and assist with registration and evaluation of BETC courses.
Requirements:
  • High School diploma and 3-5 years of relevant experience, preferably in higher education.
  • Associate degree and related administrative experience, preferably in higher education.
  • Ability to work flexible hours, including some evening hours, to support classes and events.
  • Excellent organizational and communication skills and ability to work with outside clients.
  • Strong documentation skills, attention to detail, and proficiency with MS Office programs.
Benefits:
  • Hourly rate: $22.50.
  • WPI's benefits package includes a robust retirement match, wellness perks, tuition assistance, and more.
  • Possible hybrid work option after first year review.

WPI is an Equal Opportunity Employer that actively seeks to increase the diversity of its workplace. We are committed to maintaining a campus environment free of harassment and discrimination.



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