Administrative Assistant III

4 weeks ago


Seattle, Washington, United States Medix Full time
{"About Us": "At Medix, we are one of the largest surgical practices in the country, providing exceptional care at over 100 centers throughout Washington State. Our ambulatory surgery centers offer lower costs and faster recovery times, allowing patients to return home the same day and begin their healing journey. Our team is dedicated to delivering high-value patient care, and every associate plays a crucial role in achieving this goal.", "Position Summary": "The Administrative Assistant will provide support to our central office leadership and support teams, handling a variety of tasks and responsibilities. This includes acknowledging requests for assistance, clarifying expectations, and keeping stakeholders informed of progress.", "Key Responsibilities": "
  • Screen incoming calls and emails in the Reception Inbox and company Inbox
  • Assist with scheduling and supporting meetings, including reserving space and arranging catering
  • Prepare expense reports
  • Making travel arrangements
  • Maintaining Central Service Office Shared & Reserved Parking information
  • Maintaining Central Service Office vendor info pertaining to kitchen, building, and supply room and communicate with the vendor as needed
  • Assist HR with designated projects and ongoing initiatives
  • Assist EA's with logistics on projects
  • Processing and approving badge requests daily
  • Coordinating parking and new hire orientation for the Central Service Office
  • Routing of all mail, faxes, and packages delivered to Central Service Office
  • Assisting with facility management and communication
  • Assisting in the coordination of team events, social activities, and employee recognition
  • Fulfilling other duties as assigned
", "Education/Experience": "
  • High School Graduate or the equivalent required
  • Bachelor's or associate degree preferred
  • At least three years of Administrative Assistant experience, ideally in a professional services environment; Executive level support preferred
  • Prior healthcare experience a plus
", "Knowledge, Skills, and Abilities": "
  • Professional, courteous demeanor
  • Positive attitude and high energy
  • Passionate and proactive about solving problems, adding value and delivering superior results
  • Ability to multi-task and prioritize competing demands
  • Intermediate to Advanced knowledge of MS Office
  • Attention to detail
  • Strong verbal and written communication skills
  • Understands what questions to ask to reach well-informed decisions
  • Unquestioned ethics, integrity, and discretion
", "Shift/Schedule": "Monday - Friday 8:00am - 5:00pm (management flexible with hours, able to have earlier or later start times just needs to be 5x8 hour shifts and consistent throughout the week)", "Pay Range": "$22 - $35/hr", "Selling Points": "
  • Complimentary Parking Spot
  • Flexible Schedule
  • Competitive salary and benefits package, including health insurance, paid time off, and retirement plans
  • Opportunities for professional development
  • A supportive and collaborative work environment committed to patient care and staff well-being
", "Language": "en"}

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