Associate Director for Events Planning
1 day ago
MICDS is a leading independent school with a rich history spanning over 150 years. Our mission is to empower students to discover their unique talents and prepare them for higher education and a life of purpose and service.
Employee BenefitsMICDS offers a comprehensive benefits package, including a generous 403(b) retirement plan, medical, dental, and vision insurance, flexible spending accounts, and more.
Job SummaryThis role is responsible for overseeing the logistical planning and execution of complex school events, partnering with other offices to assess program goals and develop key messaging.
Essential Functions- Directs overall planning and strategy for live, virtual, and hybrid major school events, including All-School Assemblies, Reunion Weekend, Homecoming, Open House, and Graduation.
- Effectively communicates event logistics and details to all necessary departments and vendors, ensuring successful event implementation.
- Attends major school events as needed to provide onsite logistical support and oversee event production.
- Implements best practices and develops planning standards, policies, and procedures for all school events.
- Ensures school compliance with local government regulations and manages vendor relationships.
- Negotiates and reviews vendor contracts, advises on event budgets, and resolves issues on the spot.
- Provides risk assessment evaluations and post-event reports, acts as a liaison and expert resource to other departments, and manages parent and volunteer committees.
- Designs and manages event collateral, oversees facility rentals, and assists with third-party events on campus.
- Bachelor's Degree with a minimum of 5 years in special event planning.
- Knowledge of meeting and event planning principles, requirements, and available resources.
- Proficiency with Microsoft Office, Google applications, and Adobe Creative Suite.
- Ability to make decisions in ambiguous situations, exercise good judgment, and work effectively in a fast-paced environment.
- Demonstrated organizational ability, strong attention to detail, and excellent interpersonal and communication skills.
- Ability to create, compose, and edit written materials, work independently, and handle multiple projects efficiently.
- A criminal history and background check is required and must be successfully completed.
- Generally works in standard office conditions and climate, with occasional evening and weekend work.
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