Executive Event Coordinator
3 weeks ago
About the Opportunity
">Yoh is seeking an experienced Event Specialist to join their team in Indianapolis, IN.
">Job Summary:
">The ideal candidate will have a strong background in event management, with experience in planning and executing large-scale events. They will be responsible for managing all aspects of the event, including vendor management, attendee management, and on-site management.
">Responsibilities:
">- ">
- Manage event timelines and status movement throughout the life of the event.">
- Create and manage the meeting agenda and show flow.">
- Create and maintain schedules/calendars.">
- Schedule, prepare for, and lead planning calls.">
- Coordinate Speaker Management; communication for events, collection of biographies, session descriptions, and presentations.">
- Manage all changes effectively in our event planning system.">
- Lead communication with internal partners, customers, and vendors.">
- Provide timely and accurate reporting for your meetings before, during, and after events.">
- Understand policies and issues pertaining to meetings with HCP's in attendance.">
- Plan and produce virtual meetings and webinars on various platforms.">
Vendor Management:
">- ">
- Clearly & effectively communicate to each vendor the goals & objectives of the event and the requirements and specifications of the program.">
- Oversee vendor responsibilities and communicate progress and updates to internal partners. Including, but not limited to:">
- Event location sourcing">
- Customer communications">
- Customer travel arrangements">
- Meeting requirements/specifications">
Attendee Management:
">- ">
- Manage all aspects of the attendee registration process.">
- Event registration site management including: web build, invitation and communication creation, session management, etc.">
- Create and maintain rooming lists">
- Secure travel logistics: air, ground, hotel, food & beverage, etc.">
On-Site Management:
">- ">
- Attend and lead on-site events.">
- Ensure the event is run in a timely manner and the team stays on task.">
- Manage presentation content and customer and internal tours.">
Requirements:
">- ">
- Bachelor's Degree in hospitality management, communications, business, or a comparable program preferred.">
- Minimum of 2 years in Event Management Experience">
- Requires excellent vendor management skills, event organization, and on-site support.">
- Attention to detail and organizational skills">
- Strong Multi-task abilities">
- Comfortable with leading planning calls with Sales Team and Leadership">
- Confident in decision making ability">
- Team Focused - enjoys working in a team environment">
- Works well under pressure, both alone and in a team setting">
- Customer Focused - create great experiences for our customer">
- Professional oral and written communication skills">
- Computer Proficient - Experienced in using Microsoft Office products">
- Ability to travel is required 25% travel">
- Hybrid position - requires a minimum of 3 days per week in the Indianapolis office.">
- Work schedule - Monday through Friday, 8 am to 5 pm">
- Proficient in Cvent, Salesforce, Google Suite, Zoom">
What We Offer:
">- ">
- Medical, Dental & Vision Benefits">
- 401K Retirement Saving Plan">
- Life & Disability Insurance">
- Direct Deposit & weekly ePayroll">
- Employee Discount Programs">
Estimated Salary Range:
">$30.00 - $35.00 per hour
">Contact Information:
">Please visit our website to learn more about this opportunity and how to apply.
">About Yoh:
">Yoh is a global staffing company that has been employing professionals like you for over 65 years in the U.S., UK, and Canada.
">EEO Statement:
">Yoh is an equal opportunity employer and welcomes applications from qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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