Executive Event Coordinator

3 weeks ago


Indianapolis, Indiana, United States Yoh Full time

About the Opportunity

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Yoh is seeking an experienced Event Specialist to join their team in Indianapolis, IN.

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Job Summary:

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The ideal candidate will have a strong background in event management, with experience in planning and executing large-scale events. They will be responsible for managing all aspects of the event, including vendor management, attendee management, and on-site management.

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Responsibilities:

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  • ">
  • Manage event timelines and status movement throughout the life of the event.">
  • Create and manage the meeting agenda and show flow.">
  • Create and maintain schedules/calendars.">
  • Schedule, prepare for, and lead planning calls.">
  • Coordinate Speaker Management; communication for events, collection of biographies, session descriptions, and presentations.">
  • Manage all changes effectively in our event planning system.">
  • Lead communication with internal partners, customers, and vendors.">
  • Provide timely and accurate reporting for your meetings before, during, and after events.">
  • Understand policies and issues pertaining to meetings with HCP's in attendance.">
  • Plan and produce virtual meetings and webinars on various platforms.">
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Vendor Management:

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  • ">
  • Clearly & effectively communicate to each vendor the goals & objectives of the event and the requirements and specifications of the program.">
  • Oversee vendor responsibilities and communicate progress and updates to internal partners. Including, but not limited to:">
  • Event location sourcing">
  • Customer communications">
  • Customer travel arrangements">
  • Meeting requirements/specifications">
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Attendee Management:

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  • ">
  • Manage all aspects of the attendee registration process.">
  • Event registration site management including: web build, invitation and communication creation, session management, etc.">
  • Create and maintain rooming lists">
  • Secure travel logistics: air, ground, hotel, food & beverage, etc.">
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On-Site Management:

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  • ">
  • Attend and lead on-site events.">
  • Ensure the event is run in a timely manner and the team stays on task.">
  • Manage presentation content and customer and internal tours.">
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Requirements:

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  • ">
  • Bachelor's Degree in hospitality management, communications, business, or a comparable program preferred.">
  • Minimum of 2 years in Event Management Experience">
  • Requires excellent vendor management skills, event organization, and on-site support.">
  • Attention to detail and organizational skills">
  • Strong Multi-task abilities">
  • Comfortable with leading planning calls with Sales Team and Leadership">
  • Confident in decision making ability">
  • Team Focused - enjoys working in a team environment">
  • Works well under pressure, both alone and in a team setting">
  • Customer Focused - create great experiences for our customer">
  • Professional oral and written communication skills">
  • Computer Proficient - Experienced in using Microsoft Office products">
  • Ability to travel is required 25% travel">
  • Hybrid position - requires a minimum of 3 days per week in the Indianapolis office.">
  • Work schedule - Monday through Friday, 8 am to 5 pm">
  • Proficient in Cvent, Salesforce, Google Suite, Zoom">
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What We Offer:

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  • ">
  • Medical, Dental & Vision Benefits">
  • 401K Retirement Saving Plan">
  • Life & Disability Insurance">
  • Direct Deposit & weekly ePayroll">
  • Employee Discount Programs">
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Estimated Salary Range:

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$30.00 - $35.00 per hour

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Contact Information:

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Please visit our website to learn more about this opportunity and how to apply.

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About Yoh:

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Yoh is a global staffing company that has been employing professionals like you for over 65 years in the U.S., UK, and Canada.

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EEO Statement:

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Yoh is an equal opportunity employer and welcomes applications from qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.



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