Corporate Event Coordinator
3 weeks ago
We are seeking a skilled Corporate Event Coordinator to join our team in Indianapolis, Indiana. This is a long-term contract opportunity with a leading client of Yoh's.
Key Responsibilities- Manage customer engagement on the road and Indianapolis-based event programs
- Oversee planning and coordination to ensure seamless events for customers and internal teams
- Manage event timelines and status movement throughout the event lifecycle
- Create and manage meeting agendas and show flows
- Create and maintain schedules/calendars
- Schedule, prepare for, and lead planning calls
- Coordinate speaker management, communication, and presentation preparation
- Effectively manage changes in the event planning system
- Lead communication with internal partners, customers, and vendors
- Provide timely and accurate reporting for meetings before, during, and after events
- Understand policies and issues related to meetings with HCPs in attendance
- Plan and produce virtual meetings and webinars on various platforms
- Clearly communicate goals and objectives to vendors
- Oversee vendor responsibilities and communicate progress and updates to internal partners
- Manage all aspects of attendee registration
- Event registration site management, including web build, invitations, session management, etc.
- Create and maintain rooming lists
- Secure travel logistics: air, ground, hotel, food, and beverage, etc.
The ideal candidate will have a Bachelor's degree in hospitality management, communications, business, or a comparable program and minimum 2 years of experience in event management. They should possess excellent vendor management skills, event organization, and on-site support. A strong attention to detail and organizational skills are required, along with multi-tasking abilities and comfort leading planning calls.
This position requires proficiency in Cvent, Salesforce, Google Suite, Zoom, and Microsoft Office products. The salary range for this position is estimated at $30.00-$35.00 per hour, depending on experience. Benefits include medical, dental, and vision insurance, 401(k) retirement plan, life and disability insurance, direct deposit, ePayroll, and employee discount programs.
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Event Coordinator
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