Corporate Event Coordinator

3 weeks ago


Indianapolis, Indiana, United States Yoh, A Day & Zimmermann Company Full time
Job Overview

We are seeking a skilled Corporate Event Coordinator to join our team in Indianapolis, Indiana. This is a long-term contract opportunity with a leading client of Yoh's.

Key Responsibilities
  • Manage customer engagement on the road and Indianapolis-based event programs
  • Oversee planning and coordination to ensure seamless events for customers and internal teams
Event Management
  • Manage event timelines and status movement throughout the event lifecycle
  • Create and manage meeting agendas and show flows
  • Create and maintain schedules/calendars
  • Schedule, prepare for, and lead planning calls
  • Coordinate speaker management, communication, and presentation preparation
  • Effectively manage changes in the event planning system
  • Lead communication with internal partners, customers, and vendors
  • Provide timely and accurate reporting for meetings before, during, and after events
  • Understand policies and issues related to meetings with HCPs in attendance
  • Plan and produce virtual meetings and webinars on various platforms
Vendor Management
  • Clearly communicate goals and objectives to vendors
  • Oversee vendor responsibilities and communicate progress and updates to internal partners
Attendee Management
  • Manage all aspects of attendee registration
  • Event registration site management, including web build, invitations, session management, etc.
  • Create and maintain rooming lists
  • Secure travel logistics: air, ground, hotel, food, and beverage, etc.

The ideal candidate will have a Bachelor's degree in hospitality management, communications, business, or a comparable program and minimum 2 years of experience in event management. They should possess excellent vendor management skills, event organization, and on-site support. A strong attention to detail and organizational skills are required, along with multi-tasking abilities and comfort leading planning calls.

This position requires proficiency in Cvent, Salesforce, Google Suite, Zoom, and Microsoft Office products. The salary range for this position is estimated at $30.00-$35.00 per hour, depending on experience. Benefits include medical, dental, and vision insurance, 401(k) retirement plan, life and disability insurance, direct deposit, ePayroll, and employee discount programs.


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