Assistant Production Coordinator

7 days ago

Denver, Colorado, United States Live Nation Worldwide, Inc. Full time

Job Summary

The Assistant Production Manager is a key member of the Live Nation Worldwide, Inc. team, responsible for ensuring the smooth execution of concerts and events. This role requires a high level of organization, attention to detail, and effective communication skills.

Key Responsibilities

  • Advance and obtain hospitality, VIP, and merchandise information, as well as rider requirements, staffing, scheduling, and operational needs.
  • Assist in maintaining department standards for all production positions.
  • Develop and maintain department manuals and training materials for all production positions.
  • Assist and support production department personnel with job functions as needed.
  • Complete and distribute a daily show flash (P&L) of every event.
  • Have a detailed understanding of deal structure and the settlement process.
  • Assist in managing budgetary requirements and tracking the financial aspects of shows.
  • Create and maintain daily band cost spreadsheet.
  • Ensure production department is following standard operating procedures.
  • Implement daily and weekly show schedule.
  • Work with the Production Manager scheduling appropriate number of staff while maintaining labor costs within the assigned budgetary guidelines.
  • Ensure all procedures are cost effective.
  • Maintain regular communications with Production Manager and the GM.
  • Advance and facilitate all tour merchandise needs.
  • Collect merchandise settlements per contracted agreements.
  • Facilitate proper interdepartmental communication and organization.
  • Assist in managing stage, sound, and lighting crews.
  • Will lead the production team for special events or shows should the production manager be unable to attend.
  • Coordinate operational feedback with the Production Manager.
  • Advance details for VIP Meet & Greets, Soundcheck Parties, and Backstage Experiences.
  • Assist with operation needs of any VIP engagements.
  • Advance backstage food and beverage/hospitality requirements.
  • Ensure information is distributed to Production Coordinator in a timely basis.
  • Responsible for scheduling casual labor such as runners and merchandise vendors.
  • Advise and implement needed venue projects including upgrades and repairs.
  • Attend production and operation meetings as outlined by Production Manager.
  • Maintain a detailed and thorough filing system of all "past show" files on the shared drive.
  • Maintain accurate daily show records.
  • Responsible for documenting and delivering disciplinary actions to production crew.

Requirements

  • Flexible Schedule (days/nights, late hours, weekends, and holidays)
  • Calm, Professional and customer service oriented
  • Ability to make clear concise decisions, sometimes with limited information
  • 3 years minimum Tour and Stage Production experience
  • Strong people skills with an emphasis on competent and diplomatic communication with tour/production manager representatives
  • Experience in stage lighting, pro audio systems and basic video systems
  • Ability to handle multiple projects simultaneously
  • Computer literate in Windows applications (Excel and Word a must)
  • Must possess superior interpersonal communication and organizational skills
  • High School Diploma
  • Tolerance of all cultures, music, and art forms

Preferred Qualifications

  • Some College or College Degree in related field
  • Point of Sales knowledge
  • Multitasking Skills
  • Cash handling experience
  • Experience in a live music environment

Physical Demands/Working Environment

  • Working environment is fast-paced and often loud and stressful
  • Position requires extended periods of prolonged standing, lifting, bending, reaching, and working on your feet
  • Must be able to lift or move up to 75 lbs using proper lifting techniques
  • Tolerance of loud noise level in working environment
  • Able to wear a radio earpiece during the scheduled shift

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