Seasonal Event Production Coordinator

2 weeks ago

Denver, Colorado, United States DENVER BOTANIC GARDENS INC Full time
Job Overview

About Denver Botanic Gardens: Renowned for its commitment to sustainability, Denver Botanic Gardens has been a leader in water conservation since its inception in 1951. This esteemed institution is recognized as one of the premier botanical gardens in the United States, boasting an extensive living plant collection, a natural history archive, and a diverse art collection, complemented by temporary art exhibitions. Spanning 24 acres, the Gardens serves as a vibrant urban sanctuary, providing exceptional experiences for families and hosting world-class exhibitions, educational programs, and plant conservation initiatives.

Position Summary

Denver Botanic Gardens is in search of a Seasonal Event Production Coordinator to assist our Events Department. This role is essential in supporting the Public Events team at York Street by managing the installation and dismantling of lighting, sound, props, and scenic design elements for our immersive nighttime events, including Glow at the Gardens and Blossoms of Light. The position requires a flexible schedule, accommodating daytime, evening, weekend, and holiday shifts across various settings, both indoors and outdoors, under all weather conditions.

Key Responsibilities

  • Install and dismantle event equipment, including lighting and sound systems, props, scenic decorations, signage, barricades, and other supplies.
  • Execute event responsibilities during assigned shifts for Glow at the Gardens and Blossoms of Light, which may involve maintenance and troubleshooting of décor, lighting, and sound elements, as well as managing pathway closures and adapting events for adverse weather conditions.
  • Participate in safety protocols, including snow removal and ice management, while ensuring positive guest interactions.
  • Oversee volunteer pumpkin carvers and coordinate the production of carved jack-o'-lanterns for Glow at the Gardens.
  • Assist with inventory management, organization, and packing of event supplies at both on-site and off-site storage locations.
  • Complete production tasks in preparation for Glow at the Gardens and Blossoms of Light, which may include constructing props, scenic painting, and preparing equipment for installation.
  • Utilize Wrike, the team's project management system, to communicate project progress and inquiries.
  • Occasionally support the private events team with setup and crowd management for various client events.
  • Adhere to radio communication protocols and assist with basic administrative tasks in the events office.
  • Maintain regular attendance at the worksite and uphold the Gardens' mission of connecting people with plants, particularly those from the Rocky Mountain region and similar areas worldwide.

Qualifications

  • Comfortable operating ladders, electric pallet jacks, golf carts, and various power and hand tools.
  • Basic knowledge of electrical systems for lighting and sound installations is required.
  • Preferred skills in theatrical carpentry, prop-making, and scenic painting.
  • Mechanical aptitude is advantageous.
  • Ability to interpret event instructions, safety regulations, and installation diagrams.
  • Strong problem-solving skills and the ability to handle various concrete variables in non-standardized situations.
  • Physical capability to lift and maneuver up to 50 pounds regularly and perform labor-intensive tasks outdoors in diverse weather conditions.
  • Excellent customer service and communication skills are essential for interacting with the public.
  • Flexibility to adapt plans as necessary throughout the workday.
  • Proficiency in Microsoft Suite, particularly Word, Excel, Outlook, and Teams.
  • Commitment to safety and cooperation with colleagues and the public at all times.

Experience and Education

  • A high school diploma or GED, along with relevant experience, is required.
  • A minimum of 2 years in theatrical production, covering aspects such as lighting, sound, carpentry, painting, and production design is necessary.
  • A valid driver's license is required.

Travel Requirements

Up to 10% travel may be necessary for offsite storage unit visits.

Join a workplace that offers more than just a paycheck.

  • Seasonal Event Production Coordinator

    2 weeks ago

    Denver, Colorado, United States DENVER BOTANIC GARDENS INC Full time

    Job OverviewAbout Denver Botanic Gardens: Established in 1951, Denver Botanic Gardens is renowned as one of the premier botanical gardens in the United States, recognized for its commitment to water conservation. The Gardens boasts an extensive living plant collection, a natural history collection, and an art collection, alongside temporary art exhibitions....

  • Seasonal Event Production Coordinator

    2 weeks ago

    Denver, Colorado, United States DENVER BOTANIC GARDENS INC Full time

    Job OverviewAbout Denver Botanic Gardens: Established in 1951, Denver Botanic Gardens is recognized as one of the premier botanical gardens in the United States, leading in water conservation efforts. With accreditation from the American Alliance of Museums, the Gardens boasts a diverse living plant collection, natural history artifacts, and an art...

  • Event Operations Supervisor

    1 week ago

    Denver, Colorado, United States Argus Event Staffing, LLC Full time

    Job SummaryArgus Event Staffing, LLC is seeking a highly skilled Event Operations Supervisor to join our team. As an Interior Operations Manager, you will be responsible for providing direction and support to team members during event day operations.Key ResponsibilitiesTeam Member Support: Ensure team members are greeted and oriented to the venue, and that...

  • Interior Supervisor

    1 week ago

    Denver, Colorado, United States Argus Event Staffing, LLC Full time

    Job SummaryArgus Event Staffing, LLC is seeking a highly skilled Interior Supervisor to join our team. As an Interior Supervisor, you will be responsible for providing direction and support to team members during event day operations.Key ResponsibilitiesTeam Member Support: Ensure team members are greeted and oriented to the event venue, and that they are...

  • Seasonal Outdoor Programs and Events Coordinator

    2 weeks ago

    Denver, Colorado, United States GirlScoutsCO Full time

    Position OverviewGirl Scouts of Colorado values diversity and encourages individuals from historically marginalized groups to apply.As a leader in empowering girls and young women, Girl Scouts of Colorado is dedicated to fostering an environment where innovative and passionate individuals can contribute to our mission of making a positive impact in the...

  • Event Production Manager

    3 days ago

    Denver, Colorado, United States Unbridled Full time

    Job SummaryWe are seeking a highly skilled and experienced Event Production Manager to join our team at Unbridled. As a key member of our production team, you will be responsible for managing and producing small- to large-scale events and creative projects.Key ResponsibilitiesManage and coordinate all aspects of event production, including procurement of...

  • Event Coordinator

    3 days ago

    Denver, Colorado, United States Angela Scribe Full time

    Job SummaryAngela Scribe is seeking a highly organized and detail-oriented Event Assistant to support the Event Planning team in the organization and execution of various events. This role offers an excellent opportunity to gain hands-on experience in event planning and coordination, working closely with experienced professionals in a fast-paced...

  • Event Coordinator

    24 hours ago

    Denver, Colorado, United States Angela Scribe Full time

    Job Title: Entry-Level Event AssistantLocation: RemotePosition Type: Full-TimeJob Overview:The Entry-Level Event Assistant will support the Event Planning team in the organization and execution of various events. This role offers an excellent opportunity to gain hands-on experience in event planning and coordination, working closely with experienced...

  • Seasonal Production Associate

    4 days ago

    Denver, Colorado, United States Pressery Full time

    Job OverviewPressery is seeking highly motivated and physically capable individuals to join our production team as Seasonal Production Employees.This is a temporary opportunity that requires a strong work ethic and ability to work in a fast-paced environment.As a Seasonal Production Employee, you will be responsible for various aspects of production,...

  • Event Operations Coordinator

    2 weeks ago

    Denver, Colorado, United States Unbridled Full time

    Position OverviewAbout UsAt Unbridled, we prioritize people, and this principle is woven into our organizational ethos. Our mission is to connect businesses with their audiences through memorable and impactful experiences, ranging from event coordination to production and creative solutions. Our core values guide our actions, and we are dedicated to...

  • Event Production Staff

    1 month ago

    Denver, Colorado, United States teamworkonline Full time

    For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises,...

  • Event Production Manager

    3 days ago

    Denver, Colorado, United States Catering by Design Full time

    About Catering by DesignWe are a company dedicated to making people happy through creativity and collaboration. Our passion is to help our clients celebrate life's milestones and we revel in the creativity and uniqueness of every event.Our ValuesWe are committed to embracing our team and fostering an environment of creativity and individuality. We believe...

  • Parking and Traffic Event Staff

    3 days ago

    Denver, Colorado, United States Argus Event Staffing Full time

    Job DescriptionParking and Traffic Team MemberParking and Traffic team members play a crucial role in ensuring the smooth operation of events by providing traffic control, clear direction, and exceptional customer service to patrons under the direction of Argus Event Staffing supervisors and managers.The arrival, parking, and entrance of patrons are key to...

  • Event Planning Coordinator

    5 days ago

    Denver, Colorado, United States Pattern Promotions Full time

    Job Description**Event Planning Coordinator**We are seeking a highly motivated and detail-oriented Event Planning Coordinator to join our team at Pattern Promotions. As an Event Planning Coordinator, you will play a crucial role in the planning, coordination, and execution of various events, ensuring each event runs smoothly and meets client expectations.Key...

  • Event Planning Coordinator

    12 hours ago

    Denver, Colorado, United States Pattern Promotions Full time

    Job Description**Event Planning Coordinator**We are seeking a highly motivated and detail-oriented Event Planning Coordinator to join our team at Pattern Promotions. As an Event Planning Coordinator, you will play a crucial role in the planning, coordination, and execution of various events, ensuring each event runs smoothly and meets client expectations.Key...

  • Event Coordination Specialist

    2 weeks ago

    Denver, Colorado, United States Pattern Promotions Full time

    Job OverviewBecome a Key Player: Event Coordination SpecialistAre you enthusiastic about event organization and ready to be part of a vibrant team? Pattern Promotions is seeking a committed Event Coordination Specialist.Role Summary: In this position, you will assist in the planning and execution of diverse events. Your responsibilities will include...

  • Event Services Coordinator

    2 weeks ago

    Denver, Colorado, United States Sage Hospitality Group, LLC Full time

    Position Title: Group Coordinator/Host(ess)Key Responsibilities:Engage with the group coordinator/host(ess) before events to establish introductions and confirm that all preparations are finalized.Examine event specifics from the banquet event order to collect guest information, ascertain setup requirements, establish timelines, and identify unique guest...

  • Event Services Coordinator

    2 weeks ago

    Denver, Colorado, United States Sage Hospitality Group, LLC Full time

    Position Title: Group Coordinator/Host(ess)Key Responsibilities:Engage with the group coordinator/host(ess) ahead of events to facilitate introductions and confirm that all preparations are complete.Review event specifics from the banquet event order to collect guest details, establish setup requirements, create timelines, and identify unique guest...

  • Event Services Coordinator

    1 week ago

    Denver, Colorado, United States Sage Hospitality Group, LLC Full time

    Position Title: Group Coordinator/Host(ess)Key Responsibilities:Engage with the group coordinator/host(ess) before events to establish introductions and confirm that all preparations are finalized.Review event specifics from the banquet event order to collect guest details, ascertain setup requirements, establish timelines, and identify unique guest...

  • Event Coordinator II

    3 days ago

    Denver, Colorado, United States Populous Inc Full time

    About Populous IncPopulous Inc is a global specialized design firm with a rich history of designing and delivering some of the world's most iconic civic, sports, and entertainment buildings.Job SummaryWe're seeking a highly organized and detail-oriented Event Coordinator II to join our team. As a key member of our events team, you'll be responsible for...