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Seasonal Event Production Coordinator

2 months ago

Denver, Colorado, United States DENVER BOTANIC GARDENS INC Full time
Job Overview

About Denver Botanic Gardens: Established in 1951, Denver Botanic Gardens is recognized as one of the premier botanical gardens in the United States, leading in water conservation efforts. With accreditation from the American Alliance of Museums, the Gardens boasts a diverse living plant collection, natural history artifacts, and an art collection, alongside temporary art displays. This vibrant, 24-acre urban sanctuary offers unique garden experiences for families, as well as world-class exhibitions, educational programs, and plant conservation research.

Position Summary

Denver Botanic Gardens is seeking a Seasonal Event Production Coordinator to support our Events Department. This role involves assisting the Public Events team at York Street with the installation and dismantling of lighting, sound, props, and scenic design elements for our signature nighttime events, including Glow at the Gardens and Blossoms of Light. The position requires flexibility in scheduling, with availability for daytime, evening, weekend, and holiday shifts across various settings, both indoors and outdoors, under all weather conditions.

Key Responsibilities

  • Install and dismantle event equipment, including lighting and sound systems, props, scenic décor, signage, barricades, and other supplies.
  • Execute event duties during assigned shifts, which may involve maintenance and troubleshooting of décor, lighting, and sound elements, as well as managing signage placement and pathway closures.
  • Participate in safety procedures, including snow removal and ice mitigation, while ensuring positive guest relations.
  • Lead volunteer pumpkin carvers and oversee the production of carved jack-o'-lanterns for Glow at the Gardens.
  • Assist in resolving minor guest issues with a positive and approachable demeanor.
  • Support inventory management by sorting, organizing, and packing event supplies at both onsite and offsite storage locations.
  • Complete assigned production tasks in preparation for events, which may include building props, scenic painting, and preparing equipment for installation.
  • Communicate project progress and inquiries through the team's project management system.
  • Occasionally assist the private events team with setup and crowd management for various client events.
  • Adhere to radio communication protocols and may assist with basic administrative tasks in the events office.
  • Maintain regular attendance at the worksite and demonstrate commitment to the Gardens' mission of connecting people with plants.

Qualifications

  • Comfortable operating ladders, electric pallet jacks, golf carts, and various power and hand tools.
  • Basic knowledge of electrical systems for lighting and sound installations is required.
  • Preferred skills in theatrical carpentry, prop-making, and scenic painting.
  • Mechanical aptitude is advantageous.
  • Ability to interpret event instructions, safety rules, and installation diagrams.
  • Proficient in problem-solving and adapting to various situations.
  • Physical capability to lift and maneuver up to 50 pounds regularly and perform physical labor outdoors in varying weather conditions.
  • Excellent customer service and communication skills are essential.
  • Flexibility to work evenings, weekends, and holidays as needed.
  • Familiarity with Microsoft Suite products, including Word, Excel, Outlook, and Teams.
  • Positive representation of the Gardens and collaboration with colleagues and the public is expected.

Experience and Education

  • A high school diploma or GED, along with relevant experience, is required.
  • A minimum of 2 years in theatrical production (lighting, sound, carpentry, painting, prop-making, production design) is necessary.
  • A valid driver's license is required.

Travel Requirements

Occasional travel to offsite storage facilities may be necessary.

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